German-speaking Personal Assistant - Bruxelles Ixelles, België - Axis

Axis

Geverifieerd bedrijf

Bruxelles Ixelles, België

2 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Description

Acting as a personal assistant to a partner and/or a number of lawyers, including diary management, handling of correspondence both interally and externally, preparing presentations, answering phone calls and taking messages ;
Organising, coordinating and arranging meetings for clients and lawyers by sending out meeting requests, liaising with parties involved and coping with ad hoc client and networking events such as breakfast/lunch meetings; conferences etc. ;
Administration of all files (paper and electronic). Ensuring that all internal and external correspondence, original documents and notes are filed ;
Billing: assist in production of invoices, this includes various tasks; collating information, checking drafts, liasing with partner, associates and billing team to ensure the invoices are despatched correctly and on time ;
Other tasks: Providing ad hoc assistance to visiting partners/senior associates when required; updating client contacts, client lists and other mailing lists using internal global systems; occasional exterior missions (to agencies, clients,).
The above list of key tasks is indicative and nonexhaustive, and an assistant may have more or less tasks to handle at any given time.

Profile

Experience, preferably in a similar function ;
IT literate: MS Office (especially Word and Excel) ;
Languages: native level of German with full English professional proficiency. Any other EU language is an asset ;
Formal secretarial qualification (and experience) is an asset.

Offer
A stimulating job with diverse benefits (insurances, net fees, vouchers,...) and 2 days homeworking.