Executive Assistant to The CEO and Membership - Brussels, België - Eurogroup for animals

Eurogroup for animals

Geverifieerd bedrijf

Brussels, België

2 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

The Executive Assistant to the CEO and Membership Officer reports to the CEO and works closely with the membership officer.

S/he must interact in a transparent and professional manner with a wide range of stakeholders (members, executive members, board members and staff).

To perform this role successfully, s/he is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.

Tasks:

-
PA to the CEO (50%):

Day to day support to the CEO;
Maintain the CEO's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements;
Organise and prepare meetings, including gathering documents and attending to logistics of meetings;
Approve on behalf of the CEO expense claims and travel requests of the CEO reportees.

-
Membership Officer (50%):

Assist with the execution of the membership engagement programme
Prepare, attend and follow up on meetings with Member Organisations
Monitor progress of delivery towards members
Collect relevant data and contribute to member reports
Assist with the recruitment of new members
Keep our CRM system up to date and ensure the team is using is accurately with regards to members

Skills and qualifications:

Essential:

Extremely organised with keen attention to detail and ability to multitask;
Creative problem solver who is proactive and able to work independently as well as part of a team;Effective written and verbal communication skills;
Fluent in English;
Excellent time management;
Ability to deal with pressure and change in calm and professional manner;
Combining assertiveness and diplomacy;
Advanced user of software programs including spreadsheets, documents and presentations (Google Suite or alternative such as Microsoft), Salesforce, Jira, Confluence
Affinity with animal welfare and relate to the vision and mission of Eurogroup for Animals.

Desirable:

Proficiency in more European languages is desirable.

Contract:

Permanent, fulltime position (38h per week)
Based at Eurogroup for Animals office, 29 rue Ducale, 1000 Brussels no remote working possible.
Only occasional work outside normal office hours (e.g. for AGM and Board meetings.) which can be recuperated.