Human Resources Assistant - Brussels, België - Embassy Brussels

Embassy Brussels

Geverifieerd bedrijf

Brussels, België

3 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 06. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources

Post policy update:

Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (38 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties:

The incumbent serves as position classification advisor for Tri-Mission Belgium and on an as-needed-basis, Embassy Luxembourg. Incumbent is responsible for the performance management program (MBC) for LE Staff. Incumbent is responsible for HR IT systems and is the temporary employment program coordinator for Tri-Mission Brussels.

Position Classification Advisor for Tri-Mission Belgium

Serves as post's primary Position Classification Advisor and acts as liaison between supervisors at post and the Regional Classification Center (RCC) in Frankfurt.

As Advisor, ensures that supervisors are aware of HR regulations and policies related to position management, position descriptions (PDs), and position classification, by conducting briefings or workshops as needed, and by promptly disseminating policy changes.

**Assist Performance Management: Merit Based Compensation and training
Assists the MBC Coordinator in collecting end of year reports.

Reviews documents to ensure that they are completed correctly, have been signed and no inconsistencies or inadmissible comments are included.

Follows up with supervisors about delinquent or incorrect reports. Gathers information and performs calculations of MBC rewards.

Human Resources Information Systems Management

The incumbent is expected to accurately administer employer, employee, and employment data and maintain the HR information systems without the need of assistance for other than higher level, external technical support.

The employee liaises with local IT and Washington for technical and non-technical IT related HR matters.

Temporary Employment
Acts as the COR for temporary employment contracts and negotiates with temping agencies on new assignments.

Upon receipt of request from hiring office, ensures that the request includes a description of duties and the qualifications required as well as the duration of the assignment.

Calculates cost for temporary assignment and requests funding availability from the Financial Management Office.

Qualifications and Evaluations:

Requirements:

EXPERIENCE:
At least three years of experience in human resources administration.

JOB KNOWLEDGE:
General knowledge and familiarity of HR information systems. Must be familiar with personnel and administration regulations associated with large organizations. Excellent knowledge of performance management systems and processes, and bonus systems similar to Merit Based Compensation processes. Excellent knowledge of Belgian social security regulations and labor law related to LE Staff administration. General understanding of the intricacies of the various group insurance plans.

Education Requirements:

Two years full-time college or university studies.

Evaluations:

LANGUAGE:
Fluency in English; fluency in French or Dutch with a good working knowledge of the other language. This may be tested.

SKILLS AND ABILITIES:
Must have demonstrated experience in using software programs related to HR IT programs. Must have excellent organizational skills.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info:

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preferenceeligible U.S. Veteran
AEFM / USEFM
FS on LWOP and CS with reemployment rights**IMPORTANT: Applicants who claim status as a preferenceeligible U.S. Veteran must submit a copy of th