Event & Project Manager - Brussels, België - GIZ GmbH

GIZ GmbH

Geverifieerd bedrijf

Brussels, België

3 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

GIZ
GmbH is a German development agency headquartered in Eschborn and Bonn that provides services in the field of international development cooperation and international education work. GIZ's main commissioning party is Germany's Federal Ministry for Economic Cooperation and Development. Other commissioners include European Union institutions, the United Nations, the private sector, and other international governments.

Working at GIZ International Services Logistic Hub

Responsibilities:

Planning of preparation tasks and logístical services for events
Logistical services for small and mediumsize event projects from A to Z
Procurement procedures and negotiations with suppliers (hotels, catering, etc.)
Daily contact with clients (mainly within the EU Institutions and Germany's Federal Ministries)
Registration services and knowledge/management of online registration tools and platforms
Management of travel and accommodation services
Technical tests, rehearsals and event management during online or hybrid events
Event management and delivery of services during physical events
Support in the quality assurance of all services (including kickoffs, briefings, jour fixes)
Coordination with service providers and suppliers
Budget monitoring of the events
Preparation and shipment of the conference material (badges, folders, DHL )
Daytoday supervision of project tasks
Sustainable, innovative and inclusive event services
Support to the acquisition of projects with event management components (finding expert/writing proposal/budget calculations)
Project Management of project with event management components
Reporting

Requirements:

Work experience and very good skills in event and conference organization and management, preferably for the EU Institutions and Public Bodies.
Experience in project management, including operations planning, budget planning and monitoring.
Excellent organisational and planning skills
Negotiation, moderation and communication skills
Proven knowledge and experience in management and delivery of events onsite and online
Proven organisation and delivery of online and physical event projects (conferences, meetings, webinars, seminars, roadshows) with networking and conference activities
Good knowledge of online conferencing and engagement tools and platforms
Strong communication skills and team work spirit
Attention to detail and quality in services
Organized
Familiar with GDPR
Excellent knowledge of English. Working proficiency in German will be considered as a strong asset. Any other language will be considered as an asset.
Focus on qualitative, creative and sustainable event services
Available for frequent worldwide travels
The knowledge of the International political landscape as well as the protocol is an asset