Executive Assistant to Senior Vp - Heverlee, België - Actief Interim

Actief Interim

Geverifieerd bedrijf

Heverlee, België

3 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Create the full year calendar including all main events and operating mechanisms for the executive. Keep the Senior VP advised of time-sensitive and priority issues, ensuring appropriate follow-up. Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

Manage, coordinate, and arrange Senior VP's travel and travelrelated activities, including hotel booking, transportation, and meal coordination, including 'crisis management' in case of eg. cancellations
Draft, review and send communications on behalf of Senior VP
Assist the Senior VP in the development of presentations and white papers for internal and external audiences. Answer, screen, and transfer requests for appointments / introductions. Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Organize team communications and plan events, both internally and offsite
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. Prepare, reconcile, and submit expense reports.

Wat wij van jou vragen:

You possess superb written and verbal communication skills in English. You are comfortable interacting with highlevel executives
You demonstrate strong timemanagement skills and have the ability to organize and coordinate multiple projects at once
You have experience in travel management including travel booking tools. You can meet deadlines in a fastpaced quickly changing environment. You remain highly professional under stressful conditions
You have a proactive approach to problemsolving with strong decisionmaking skills. You are proficient in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
You are a flexible team player willing to do what it takes to get the job done; you are adaptable and enjoy a challenge
You are energetic and eager to tackle new projects and ideas
You are resourceful with a cando attitude
You keep company confidences
You are capable of paying attention to detail
You are service & solution minded

Wat wij jou bieden:

Permanent contract in a company with strong, humancentric core values, that encourages learning, values teamwork and has a longterm perspective. In addition to an attractive salary, there are also extra legal benefits like mealvouchers, ecocheques, hospital insurance, Iphone with... Flexible working hours. 20 Legal Holidays + 12 ADV days
Evolving in a corporate environment, driven by a culture of respect and care. Being part of a fastpaced team.