Facilities Coordinator - Bruxelles, België - JLL

    JLL
    JLL Bruxelles, België

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    MAJOR ACTIVITIES AND RESPONSIBLITIES :

  • Client Stakeholder relationship management including senior client executives and workers council personnel where applicable. Immediate escalation to line management of any out of line stake holder relationships
  • Provide support for guests, visitors and employees at Gartner locations Receiving, dispatching and monitoring of completion of work requests to technical staff, vendors or other services providers to ensure works are completed in a timely manner and closed down on CMMS.
  • Resolve problems associated with all building services including janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment.
  • Provide direction/information to vendors, facilities staff and service providers as required ensuring excellent coordination/execution of work within Gartner environment with minimal disruption, as needed.
  • Assist with the coordination and scheduling of maintenance activities Seek to continuously improve processes, systems and overall Gartner satisfaction
  • Assist with budgetary requests, analysis and reporting ensuring no out of line budgetary process and results Act as a liaison to Jones Lang LaSalle finance team and other account team members
  • Help support facility specific cost savings targets to contribute to the account achieving significant savings
  • Provide facility specific assistance to the project management team as needed or requested.
  • Provide support for meetings and conference room reservations, as needed and directed
  • Read and understands the applicable Service Level Agreements, help achieve the Key Performance Indicators and scores favorably on the Gartner satisfaction surveys.
  • Ensure appropriate follow-up with customers

    • MINIMUM BACKGROUND REQUIREMENTS:

    Education & Experience:

    High / Secondary school, or equivalent pass, in English & Math's or 5+ years related experience in a similar position encompassing facilities/office services management and management of local and senior stakeholder relationships.

    Good written & oral communication skills, well-organized and with a demonstrated ability to co-ordinate, prioritize and manage under pressure

    Skills:

    Sound inter-personal / communications skills with adequate skills to perform required job functions with minimal supervision. Willingness to continuously develop and improve. Strong PC literacy and proven ability to manage daily activities using various systems, including the internet, e-mail functions

    Environmental Conditions:

    Environmental conditions will be based on the job being performed and work will take place in an office setting.

    Location:

    On-site –Brussels, BEL

    If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.