Administrative and Project Management Assistant - Brussels, België - Organisation Development Support

Beschrijving

• Supporting the management of the company
• Followingup on invoicing
• Preparing financial documents such as invoices and expenses
• Gathering and logging monthly payroll data
• Filing electronic and physical admin documents
• Managing ODS stock of IT supplies
• Contributing to the growth of ODS and being part of internal processes and reflections.

• Setting up project Excel files and adding project information
• Formatting documents and creating templates (Excel, Word, Presentations)
• Assisting in the administration of ongoing projects (organising meetings, supporting the tracking of tasks)

• Support of our communications practice by working with our team members to create visualisations in documents, powerpoints and other tools
• Supporting the upkeep of our social media and our own website

• Key requirements

• Minimum 3 years of working experience in a similar role, experience working in the Belgian regulatory environment a plus
• Full familiarity with Google apps and Microsoft excel, word & powerpoint
• Able to interpret quantitative and qualitative information, ask questions and learn systems quickly
• Comfortable with IT tools and willing to problemsolve
• Ability to work in English, French, (Dutch/Flemish a plus)
• Able to draft and design communications outputs for a general/technical audience; comfortable with basic website management and social media management (and willing to learn more)
• Attention to detail and ability to respect deadlines
• Discretion in handling confidential employee and client information

• Enthusiasm for working in a flexible, horizontal culture, where all team members actively contribute to the growth of the organisation;
• Intellectually curious, progressive, caring and valuesdriven;
• A team player attitude in order to collaborate well with the rest of a multicultural team;
• A commitment to the social and environmental justice goals we share with our clients as well as the strong will to support them in achieving their mission;
• Good to have but not required:_
• Working proficiency in additional languages;
• First hand experience working with or volunteering with civil society organisations;
• Experience working in an NGO/development/consultancy setting;
• Advanced applied skills in design, campaigning, data visualisation or others.

• A competitive remuneration package which includes meal cheques and a public transport allowance for the Brussels metropolitan area; company contribution to buying a bicycle;
• Part time position (5060% of full time) but we are open to discussing this
• Phone subscription and use of a laptop;
• A flexible working schedule and possibility of teleworking;
• Personal development budget;
• The opportunity to work in a dynamic team in supporting different international CSOs/NGOs on interesting projects;
• The possibility of becoming a coowner of the company;
• The position is only open to individuals who have the right to work in the EU;
• Proposed salary range (gross, fulltime basis, Belgian contract): EUR, depending on qualifications and experience ;
• The position is based in Brussels, but we are willing to consider flexible telework arrangements. We can offer openended employment contracts only under Belgian law, requiring residency in Belgium.