Administrative Assistant - Brussels, België - US Embassy Brussels

Beschrijving

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency: For USEFM - FP is 07. Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources

Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.

If the candidate meets all of the onboarding criteria they could start working as of immediately. Security Clearance Required: Public Trust - Background Investigation Appointment Type Temporary Appointment Type Details: Replacement contract position with a maximum duration of one year. Marketing Statement:

We encourage you to read and understand the before you apply.

Summary:

The work schedule for this position is Full Time (38 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

If the candidate meets all of the onboarding criteria they could start working as of immediately.

Supervisory Position: No Relocation Expenses Reimbursed: No

Duties

Serves as Executive Secretary to the Minister Counselor for Commercial Affairs/Regional Senior Commercial Officer (RSCO) for Europe ("Commercial Minister Counselor") and Deputy Senior Commercial Officers (DSCO), respectively, for the Commercial Service to the European Union as well as CSEU office manager. Responsible for managing office communications, correspondence, visitor logistics, time and attendance, and E2 Travel for the Minister Counselor and DSCO. The incumbent also provides support to events organized/sponsored by the office as needed and serves as the office alternate purchase card holder.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum 5 years of secretarial experience.

JOB KNOWLEDGE: Must be able to understand and operate intermediate IT functions in a commercial section environment, specifically, Microsoft Office 365, Salesforce, and other contact data bases, smartphone operations, and video conferencing programs. Must be aware of current office and commercial business practices. The incumbent should have knowledge of U.S. Mission, DOC, ITA, and FCS administrative and procurement regulations and procedures, including a thorough knowledge of U.S. purchase card regulations and policies, ITA Ethics guidelines, administrative regulations and policies pertaining to Web T&A and LES leave, DOC/ITA/FAM travel regulations and policies, E2Travel, and Gifts and Bequests.

Education Requirements:

Completion of secondary school required.

Evaluations:

LANGUAGE: Fluency in English. This may be tested.

SKILLS AND ABILITIES: Ability to work accurately, in an organized fashion with a minimal supervision, to provide excellent customer service to external and internal clients, ability to communicate with a wide range of high-level contacts, to adapt to frequent changes in workload and priorities, must demonstrate initiative and problem-solving skills, and the ability to identify and prevent fraud, waste, and abuse of USG resources.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications. All candidates must be able to obtain and hold a Sensitive But Unclassified (SBU) certification.

Benefits and Other Info

Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, etc.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following .