Event Supervisor British Embassy Brussels - Foreign & Commonwealth Office

Foreign & Commonwealth Office

Geverifieerd bedrijf

Brussels, België

2 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Job Description (Roles and Responsibilities)

The British Embassy in Brussels is part of a world-wide network, representing British political, economic, consular and prosperity interests overseas and is now looking for an
Event Supervisor.

The Event Supervisor will supervise events from first enquiry to invoicing of events under the supervision of the Deputy Residence manager.

Roles and responsibilities

Supervision of the entire cycle of an event:
Close liaison with event organisers on teams and in person
Presenting options of types of events possible
Diary management: handling enquires/making bookings/sending booking forms
Front of house presence, meeting and greeting guests
Printing menus/place cards/table plans
Liaising with kitchen staff on menu choices
Recording consumption for invoicing purposes and preparation of internal invoices

Essential qualifications, skills and experience

Excellent communication skills with fluency in both spoken and written English
Detail oriented with a solution oriented mindset
Experience of diary management
Good interpersonal skills with the ability to communicate at all levels
Excellent time management skills
Ability to work under pressure and willingness to work unsociable hours

Desirable qualifications, skills and experience

Proficient in MS Excel

- intermediate spoken French language skills

Required behaviours
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together Application deadline Application deadline day Application deadline month Application deadline year
26 March 2023

Grade

Administrative Officer (AO)

Type of Position

Permanent

Working hours per week

36.25

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Belgium

Location (City)

Brussels

Type of Post

British Embassy

Number of vacancies

Salary Currency

Salary

4,004.53

Start Date Start Date - day Start Date - month Start Date - year

3 April 2023

Other benefits and conditions of employment

This is a permanent full-time position, where you will be expected to work a maximum of hours net) hours per week (5 days over 7).

The nature of the work within this busy Residence means that you will be expected to demonstrate flexibility in your hours and timetable of work - often at short notice.

This may include shift working, variable hours, weekend and bank holiday working. Time off in lieu (TOIL) will be granted for additional hours worked at the discretion of the Residence Manager.

Passport:

officers are expected to be in possession of a passport due to the possibility that they may be asked to undertake business travel.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Learning and development opportunities (and any specific training courses to be completed):
The British Embassy Brussels offers a large range of Learning and Development opportunities.

These include formal learning opportunities through the Foreign, Commonwealth and Development Office International Academy, expert-talks to build knowledge on key areas relating to Belgium and wider international relations, and on-the-job learning.

All staff have the opportunity to design a personal development plan, and are supported to access appropriate activities to meet development goals.

Additional information

Please note, Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link _CEFR_. _Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.