Operations Support Specialist Pharmaceutique - Louvain-la-Neuve, België - Adecco

Adecco

Geverifieerd bedrijf

Louvain-la-Neuve, België

1 week geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

You are looking for a part-time (4/5e) in an administrative function in Louvain-la-Neuve? You have 1 year experience as Office Assistant / Receptionist? In the pharma/biotech sector (=asset)? You are bilingual French & English?

We are looking for an Operations Support Specialist to work in a highly specialized team of scientists We offer an interim contract with the possibility of a permanent contract.

As Operations Support Specialist, you will be responsible for keeping the business running smoothly and overseeing commercial & administrative support.

The job can range widely in duties and responsibilities, from office management to group meeting coordination and RA technical support.

Responsabilities:

Providing full administrative support: team agenda management, taking meeting minutes, organizing business trips, handling expense notes
Being the owner of invoicing process: supporting the staff in invoices preparation followingup with accounting department, filing sent invoices and maintaining a registry of billed/paid hours versus quote for each project
Assisting the team in commercial activities: finding additional information on potential leads, tracking of documents sent to legal team, tracking of daily sales tasks via Hubspot, in charge of documents archiving.
Updating and improving the internal procedures
Solving possible technical officerelated issues
Arranging office space / Ordering office supplies
Liaising with other affiliates, suppliers and service providers.
Creating and/or updating various databases (available training materials, RA resources etc.), filing and archiving
Supporting the team in various RA submissions: collaboration to the collection of documentation, checking completeness and formatting of packages, uploading documentation in submission portals, etc.
You are happy to ensure more handson tasks such as storing the kitchen supplies in the fridge and cupboards, filling and emptying the dishwasher, etc.

Profil:

You have excellent verbal and written skills in French and English
You at least have 1 year experience as Office Assistant / Receptionist; having experience in the pharma/biotech sector is an asset
You have a good knowledge of Outlook, the usual Microsoft Office package, and a knowledge of CRM (open to learn SAP)
You like working in a team and are a great team player
You are service minded, proactive and have good organizational skills
You are a good multitasker, stress resistant and have good communication and problemsolving skills

Offre:

We offer an interim (temp) contract with the possibility of a long-term contract (CDI), in part-time (4/5e), a competitive salary package and the possibility of evolution in an international, dynamic, and fast-growing company based in Louvain-la-Neuve.

See you soon,

Julie Dantinne