Management Assistant- Lobbying Association - Oudergem, België - Unique

Unique

Geverifieerd bedrijf

Oudergem, België

2 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Description:

Description

The assistant will be the first point of contact for callers and visitors and will be responsible for the meeting rooms taking telephone calls, welcoming visitors, and booking meeting venues.
He/she will report to the Senior Officer and to the Secretary General of the Association.
Essential Duties & Responsibilities
Handle incoming calls and coordinate messages as needed.
Provide assistance and support to the Senior Officer and Secretary General.
Daytoday office management: liaise with suppliers, organize incoming mail and postal services, and maintain office/food supplies and other requirements to keep the office running smoothly including office equipment and office space.
Administrative and financial work: filing invoices, prepare payments.
Provide administrative support in booking travel, filing, and updating contacts.
Provide logístical and administrative support in the organization of internal and external meetings and events.
Provide ad hoc logístical support to international colleagues for organizing meetings in Brussels.
Update and manage the website.
Manage orders of office supplies, courier services, catering, cleaning staff etc.
Liaise with IT service providers, designers, printers, translators, etc.
Manage membership fees for members.
Assist in preparing the annual General Assembly.
Perform other related duties as required.
Taking minutes during the Committees and Working Groups meetingsEducation / Experience
At least three years of relevant experience in administrative support.
Secretarial studies is an asset.