Junior Events Officer - Brussels, België - The European Women's Lobby

Beschrijving

DO YOU WANT TO WORK FOR A FEMINIST EUROPE?

YOU COULD BE THE PERSON WE ARE LOOKING FOR

We are looking for a trainee to join us as a
JUNIOR EVENTS OFFICER (CIP PROGRAMME - 6 MONTHS) to contribute to the implementation of the EWL's key projects and outreach activities and work towards our common feminist vision for Europe.

HOW TO APPLY
EWL is unable to sponsor work permits, so only those with the right to work in Belgium should apply.

• If you can submit both you CV and cover letter in one file that would be even best ''Last name_CV and CL_EO'
• Alternatively your CV two pages maximum in PDF. Name your file as 'Last name_CV_EO'
• A maximum onepage cover letter outlining your motivation and your experience relevant to the role. Name your file as 'Last name_cover letter_ EO'

Interviews will be carried out online, through Zoom.


ROLE DESCRIPTION

Role title:
Junior Events Officer

Type of contract:
Traineeship (Convention d'Immersion Professionnelle - CIP)

Reporting to:
Communications and Media Coordinator

Location:
EWL Secretariat, Brussels**
ROLE

Working under the supervision of the Communications and Media Coordinator, the Junior Events Officer (JEO) will contribute to the implementation of our key projects and outreach activities.

Namely, the JEO will support the planning and preparation of governance meetings, public events, conferences and webinars.

They will also interact with partner organisations, a variety of policy-makers, media representative, key stakeholders and EWL members from across Europe to contribute to the management of a wide range of high-level events.

The Junior Events Officer will work with the Membership and Communications Hub colleagues to communicate the EWL's main activities, campaigns and impact to its members and external audiences.

The JEO will also cooperate with the Finance and Administration Hub to assist with the logistics related to events and conferences, as well as the Policy and Campaigns Hub to help bring the results of our advocacy work to the decision-makers and the general public.

Lastly, the JEO will work with the Programme Hub to ensure the organisation meets and exceeds its commitment to funders in terms of outreach and engagement.

As this is a traineeship, the Junior Events Officer will focus on different tasks throughout their training and will learn about various aspects of working at the EWL.

The tasks outlined below will not be taking place at the same time, but planned together with the JEO and aligned with both their learning and development plan and organisational needs.

The main tasks will include:

• Development, organisation and management of highlevel events (digital and in person);
• Manage eventrelated logistics, including venue booking, registrations, travel, catering etc.;
• Contribute to ensure the internal and external communications about events are clear, engaging and accessible;
• Assist in preparation of document relevant for speakers and event participants;
• Support in managing registration procedures and participants list;
• Support in coordination of nomination procedures;
• Contribute to creative brainstorming for related event activities and outreach;
• Draft, edit and proofread materials, including concept notes, briefings and event follow up.

Additionally, other tasks might include:

• Help ensure the EWL event website and social media are updated with relevant resources and information;
• Actively contribute to team meetings and planning processes;
• Participate in staff reflection days and staff development activities and trainings;
• Work with colleagues to ensure strong coordination within the Membership and Communication's Hub and contributions to EWL's strategies and work plans;
• Assist with other administrative tasks as required within the Membership and Communications Hub;
• Support other team members where necessary.

SKILLS & ATTRIBUTES
EWL embraces a feminist culture that imbibes our core values, vision and mission.

We are, therefore, seeking a future colleague who will embrace and commit to our EWL Feminist Culture and is aligned with EWL's positions, especially on male violence against women and prostitution as per the EWL position paper "Towards a Europe Free from all Forms of Male Violence Against Women".

Essential Qualifications:

• Commitment to women's rights and equality between women and men;
• Excellent organisational, time management and project management skills;
• Affinity towards events planning and an eye for detail;
• Structured and efficient in implementation of administrative eventrelated tasks;
• Strong communication and interpersonal skills;
• Ability to effectively reach out and gather information from third parties;
• Ability to work independently while being an enthusiastic team player;
• Reliable and diplomatic attitude;
• Proficiency in spoken and written English;
• Solid IT skills including database management, Mi