Office Manager - Brussels, België - Alliance Defending Freedom

Beschrijving

Everyone says they want to change the world. We're looking for people who actually will.

• ADF International is a faithbased legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people._ Please visit our _career site_ _to view our Statement of Faith and _Doctrinal Distinctives.

Office Manager
ADF International is looking for a highly professional
Office Manager to join us in our Brussels, Belgium office. As the Office Manager you are a vital part of the ADF International team.

In this role, you are responsible for a variety of administrative tasks for our offices in Brussels and Geneva and will support both teams with currently nine team members.

Your Essential Responsibilities:


In this position, you will:

• Act as primary contact for incoming calls and other communications.
• Act as primary contact for vendors, visitors, clients, and deliveries.
• Maintain office services by organizing office operations and procedures, maintaining and ordering office equipment and supplies, and monitoring inventory.
• Sort and route incoming and outgoing mail.
• Update Office Handbooks and Operations Manuals for Brussels and Geneva.
• Perform other administrative support tasks, including updating and sorting files, and conducting research.
• Coordinate and schedule appointments and meetings for team members in Europe and internationally.
• Prepare and coordinate travel itineraries for team members in Brussels and Geneva.
• Support with event coordination as necessary.
• Coordinate internal gatherings (TMs baby gifts, farewell breakfasts etc.).
• Prepare expense reports for assigned team members.
• Preparatory works for accounting: expense sheet, uploading, and coding of receipts.
• Maintain and enter information into databases.
• Manage files, contacts, travel, and events in the CRM system.
• Prepare and file legal documents.
• Proofread/edit documents with a high level of expertise.
• Serve as Security Administrator for the Brussels office.

Other Responsibilities:

• You may be asked to perform related duties or special projects as assigned within the general scope of the position.

Skills you need to succeed:


Knowledge of:

• Strong administrative skills.
• Anticipate the needs of local team members.
• Strong computer skills including experience with

Microsoft Office:
Word, Excel, Outlook and Internet Explorer.

• Proven excellent verbal, written, and interpersonal communication skills in English and French or Dutch.
• Proven excellent customer service skills.

Ability to:

• Ability to initiate, work, and motivate within a team and independently.
• Ability to professionally handle confidential information.
• Demonstrate the ability to make sound decisions under demanding conditions.

Education and/or experience:

• Requires 35 years of experience in an administrative role.

**Valid work permit for Belgium or EU citizenship is required.