Human Resources and Administration Officer M/w/x - Brussels, België - FONDATION INTERNATIONALE POUR LES DÉFENSEURS DES DROITS DE L'HOMME

Beschrijving

**Description de l'entreprise
** is the EU's Human Rights Defenders Programme, implemented by international civil society. The Brussels-based secretariat is part of the coordinating mechanism between civil society and the European Union, with budgetary, grants, advocacy and reporting responsibilities, and houses a small team in Brussels and abroad.

**Description de la fonction
**Based at the Secretariat's office in Brussels and reporting to the Head of Finance, the HR& Admin
officer supports the dynamic and energetic team of the Secretariat by ensuring a smooth operational
and administrative working environment. The responsibilities of this role stretch across the

following domains:
HR administration, office management, asset management and office security.
As part of the Finance team the incumbent might be asked to support the Finance team as back-up
and as requested. A non-exhaustive list of responsibilities are outlined below


MAIN TASKS AND RESPONSIBILITIES
HR Administration

• First point of contact for employees for all HR related matters
• Provide advice and support to management on all HR related matters and report HR

related data

• Payroll administration in coordination with the external payroll company
• Preparing HR documents such as employment certificates, contracts of employment,

etc.

• Coordinating staff onboarding and offboarding activities
• Coordinate and ensure liaison with insurances companies
• Coordinate working permits requests
• Ensure proper filing and safekeeping of HR administrative documentation

Office Management and Security

• Ensure office supplies and office maintenance
• Office utilities and office rental management and follow up
• Ensure proper filing and safekeeping of administrative documentation
• Implement office safety and security standards and protocol
• First point of contact with the IT support company, office building managers and

cleaning services as needed Procurement and Asset Management

• Maintain assets inventory and service providers' registry
• Communicate with vendors for procurement according to internal and EU rules and

regulations

• Validating procurement processes and being part of the evaluation process
• Support logistics of travel and meetings as necessary
• Ensure proper filing and safekeeping of administrative procurement documentation

**Description du profil

• QUALIFICATIONS REQUIRED
• Bachelor degree, preferably in HR related field
• 13 years experience in HR/Admin/Office management position, preferably in the Belgian

context

• Excellent knowledge of Belgian HR legislation
• Working knowledge of Word and Excel
• Experience with SD Worx system is an asset
• Strong communication skills in English and either French or Dutch

PERSONAL SKILLS

• Ability to handle confidential and sensitive information.
• Outstanding interpersonal and communication skills.
• Ability to adapt to multidisciplinary work in the environment of a multicultural team.
• Ability to work with people who are in stressful and difficult situations.
• Good organisational skills, detail oriented. Ability to plan and prioritize work in an

efficient manner.

**Avantages du poste

• STARTING DATE & CONDITIONS
• Preferable starting date: 1 February 202
• Duration and conditions: 12month renewable contract (32 hours per week) gross monthly

salary based on experience and seniority

• Excellent benefits such as meal vouchers, eco vouchers, insurance and pension plan,

transport allowance

• 26 vacation days prorata and 5 additional vacation days
• European Supplementary Holidays

HOW TO APPLY?

Please send your CV and cover letter (please include information about your availability) before 25
surname'.

Interviews will be held online and in-person.


Informations supplementaires
Lieu de travail Bruxelles, Belgique


Type de contrat :
Travail


Spécificités des horaires :
Travailler à temps partiel, Deeltijds werk