Administrative Assistant Fr/en - Brussels, België - Unique

Unique
Unique
Geverifieerd bedrijf
Brussels, België

1 week geleden

Sophie Dubois

Geplaatst door:

Sophie Dubois

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Beschrijving

Description:

We are looking for an Administrative Assistant (M/F/x) for an association in Brussels.

As an Administrative Assistant (M/F/x), you will:

  • Oversee and maintain the day-to-day operations of the office, ensuring a productive and organised work environment.
  • Coordinate office activities, including managing schedules and meetings.
  • Organise and take minutes at Team meetings.
  • Support management with HR matters including holidays, salaries.
  • Maintain the internal policies relating to work regulations and procedures.
  • Be the primary contact for administrative matters.
  • Provide administrative support to the association's staff and management team.
  • Manage incoming and outgoing correspondence.
  • Maintain and update the association's databases, records, and filing systems.
  • Assist with financial administration tasks, such as invoicing, expense tracking, and budget monitoring.
  • Assist in the planning and coordination of association events, including conferences, workshops, and meetings.
  • Manage the association's membership database, ensuring accurate and uptodate records.
  • Other administrative duties as the organisation's activities require.

Profil

  • Bachelor's degree in secretariat or equivalent qualification.
  • Minimum 3 years of experience in a similar position.
  • Excellent communication skills in French and English, both written and verbal.
  • Strong organisational skills with the ability to prioritise tasks and meet deadlines.
  • Able to take initiative and anticipate needs.
  • Proficient in using office software and technology, including MS Office Suite (Word, Excel, PowerPoint) and database management systems.
  • Strong interpersonal skills and the ability to work collaboratively in a teamoriented environment and with different level of seniority.
  • Experience with a Belgian trade association/notforprofit organisation an asset.
  • Knowledge of the pharmaceutical industry or related fields is a plus.

Offre

Our client offers:

  • Permanent fulltime contract (38h per week).
  • A salary ranging from 2500€ to 3200€ gross.
  • Opportunities to initiate projects and be proactive.
  • Experience in a small but growing notforprofit association.
  • Lunch vouchers.
  • Pension scheme.
  • Hospitalisation insurance.
  • Public transport costs.
  • The opportunity to work in a small dynamic organisation.

Entreprise
A small not-for-profit association in the pharmaceutical industry located in Brussels.
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