Office & Facilities Coordinator - Brussels, België - Bruegel

Bruegel

Geverifieerd bedrijf

Brussels, België

2 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Type of contract:
Full-time one-year contract that may become permanent (renewable).

Expected starting date:
as soon as possible.

Bruegel is recruiting a skilled Office & Facility coordinator, whose role will ensure the smooth running of our Brussels-based office's daily operations and maintain the long-run building efficiency.

To fulfil this role, the Office & Facility coordinator will work closely with the members of the different departments to collect their needs and will therefore be the contact person for office-related matters.

MAIN RESPONSIBILITIES

Under the supervision of the Head of Finance & Operations, the Office & Facilities Coordinator performs the following core tasks in coordination with the other team member(s).

Your tasks are split between operations and facility management, approximately 60% and 40%, respectively and include - but are not limited to:

Office coordination:

Welcome and assist guests and visitors, handle incoming calls and other communications;
Be the contact person for general requests i.e. address them or redirect them to the concerned staff member;
Coordinate and manage travel request processes;
Maintain office procedures and implement new ones to improve office efficiency.
Process credit cards reports and monitor office budgets;
Organise internal events/meetings (professional lunches or dinners, retreats ) organisation;
Perform general office clerk duties and errands;
Supervise the work of subsequent Operations team member, if required;

Facility management:

Coordinate office space allocation and booking and prepare meeting rooms,
Ensure common basic facilities are ready to use daily,
Monitor office supplies inventory and place orders,
Maintain relationships and contracts with external stakeholders and service providers
Oversee office building projects and renovations,
In coordination with the internal Prevention advisor, ensure facilities meet the legal requirements (energy, health and security)

GENERAL REQUIREMENTS
Fluency in spoken and written English, as well as in French and/or Dutch, is necessary.

APPLICATION PROCEDURE

A CV
and a cover letter (in English) in one
single PDF document (merged)

_Applications that do not meet these requirements will not be considered._

Bruegel is committed to ensure equal opportunities and treatment for all, by ensuring that no job applicant receives less favourable treatment on the grounds of race, colour, nationality, religion, ethnic or national origins, gender, marital status, caring responsibilities, sexual orientation, disability, or chronic illness._