Part-time Receptionist - Brussels, België - Freshfields Bruckhaus Deringer LLP

Freshfields Bruckhaus Deringer LLP

Geverifieerd bedrijf

Brussels, België

4 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Deeltijd

Beschrijving

As Receptionist you are the first point of contact for our international clients and represent the firm in a first contact

Key Tasks- Handling of switchboard, forwarding calls, taking messages, screening phone calls- Welcoming visitors, accompanying them to the conference rooms, and informing their host- Administrative support for visitors (printing, copying, taking care of special requests)- Handling visitors' badges- Assistance with hotel/restaurant bookings, travel arrangements- Reservation of conference rooms, making updates and changes- Ordering catering and liaising with the catering and secretaries- Set up meeting room in absence of catering- Checking conference rooms- Liaising with IT - Video conference set-up and checks- Reservation of transport such as limousines and taxis- Organizing all sorts of courier services (T Verts, T Bleus, DHL)- Expediting mail via Bpost, including registered letters- Order flowers and gifts

key strengths

Education/languages- Good administrative skills, preferably with a former experience as receptionist- Excellent verbal and written communication in English and French or Dutch.

Knowledge of German or the other national language is a valuable asset- Good technical skills to include fast, accurate drafting and typing with experience of Windows based packages including Word, Excel, PowerPoint and Outlook

Additional qualities/skills- Reliable, flexible and helpful- Cheerful and approachable- Positive, professional attitude, and able to remain calm under pressure and to tight deadlines- Able to work on own initiative and be able to solve problems quickly and effectively- Good communication skills- Good organisational skills and attention to details- Team player, able to build good working relationships with colleagues- Sense of humour

Offer:

We offer a parttime (20h) permanent contract (schedule from Monday to Friday, 4 to 8 pm)
Attractive salary package in line with your level of experience, including meal and eco vouchers, group and hospital insurance and extralegal holidays
Extensive training on the job
Brand new offices in Brussels with an easy access via public transport, 100% reimbursement of public transport fare, bicycle or mileage allowance.
An international environment with colleagues of more than 20 nationalities