Personal Assistant - Brussels, België - Hogan Lovells
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1 week geleden
Beschrijving
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
Hogan Lovells Legal team in Brussels currently has an exciting opportunity for a highly organised, dynamic and Tech Savvy Personal Assistant (PA).
The PA shall assist the assigned lawyers in providing a professional, responsive and high quality service to the firm's clients.
They will acquire a thorough knowledge of the workings of the firm in order to make effective use of all business services departments.
The PA shall be responsible for ensuring that all pending tasks are promptly and accurately executed.The position would suit someone who is up for a challenge, flexible and enjoys working with a diverse and international team.
They should be a resourceful team-player, as well as, extremely effective independently with an outstanding eye for detail.- Organise and prioritise workload and keep a level headed approach in a busy
- Take accurate and comprehensive telephone messages for lawyers and deal
- Arrange conference calls, lunches, travel and help with the preparation of
- Maintain uptodate filing systems to allow lawyers to find and use documents
storing/archiving of files.
- Format, photocopy, scan, print and bind documents as required.
- Produce accurate, attractive and wellpresented documents from unformatted
firm's house style.
- Effectively manage lawyers' Outlook calendar.
- Compiling monthly reports.
- Efficiently use the various company IT systems including:
- Pro-actively manage lawyers' client contacts using the firm's contact
- Client billing and follow up on outstanding bills with clients'
- Ensure that lawyers' time is entered on our time management system.
- Prepare and follow up on lawyers' expense notes.
- Work closely with lawyers to keep their online bio updated.
- Open new client matter accounts and draft engagement letters.
- Perform any other duties as requested by lawyers or the Practice Manager in
What are we looking for:
- At least 3 years' experience in a similar role in a professional services
secretarial management.
- Previous legal background or experience working in a legal environment would
- A degree in administrative management or equivalent is preferred. Experience
- A perfect English speaker both written and spoken; any other language is a
- Strong written communication and computer skills with advanced knowledge
proficiency.
- Must be adaptable to various competing demands, trustworthy and able to
relations.
- An enthusiastic team member who demonstrates a helpful and cando attitude.
- Strong listening and problem solving skills; you are able to think on your feet
- A reliable and attentive to detail with exemplary planning and time
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