Traineeship Administrative and Logistics Support - Brussels, België - European Endowment for Democracy

European Endowment for Democracy
European Endowment for Democracy
Geverifieerd bedrijf
Brussels, België

4 weken geleden

Sophie Dubois

Geplaatst door:

Sophie Dubois

beBee Recruiter
Beschrijving
The European Endowment for Democracy (EED) is a grant-giving organisation based in Brussels. EED's goal is to provide flexible support to democracy activists, complementing other EU and member state democracy support programmes. EED provides context-based, demand driven support based on a principle of fostering democracy and facilitating initiatives of local actors. Its geographic mandate covers the European neighbourhood and beyond.

EED seeks a trainee for a 12-month traineeship for Administrative and Logistics Support, starting on 1 September 2023.


The trainee will support EED's reception desk and assist EED's secretariat in making travel and accommodation arrangements and processing invoices.


Responsibilities

  • Sit at the reception desk and welcome visitors to EED.
  • Assist in implementing EED security arrangements and monitoring of EED closedcircuit cameras.
  • Support the EED secretariat in organising the logistics of missions for EED staff to the countries of EED operations and European countries (including booking travel and accommodation of participants)
  • Assist in organising the logistics for EED events and engagement with members of the EED community of practice (including travel and accommodation of participants)
  • Assist with events organisation (including arranging room layout, interpretation, catering organising participant lists and welcoming guests, reception duties, etc.)
  • Assist in processing EED invoices, and other support to the EED finance team, as required.
  • Update EED databases and maintain the EED archive.
  • Draft the minutes of the weekly staff meeting
  • Assist with other administrative tasks of the EED team.

Requirements:


  • Fluency in English and good French
  • Proficiency in Microsoft and other IT platforms
  • Prior experience in administrative jobs a plus

How to apply

Terms and Salary


The contractual relations with the trainee will be regulated by a Convention d'immersion professionnelle (a professional immersion agreement under Belgian Law), which requires all trainees to be less than 30 years old.

Citizenship of an EU Member State or residency in the European Union is preferred.

Planned starting date: 1 September 2023


The expected level of monthly remuneration is around €1800 net per month, in addition to meal vouchers and the reimbursement of a monthly subscription to Brussels public transport.


Work place:
EED Secretariat, located in the centre of Brussels, Belgium.

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite
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