Office Manager - Brussels, België - Keyrock

Beschrijving

Keyrock is expanding
Keyrock was founded in 2017 and has quickly grown from 3 to over 150 people today.

As an industry recognized liquidity provider and market maker, Keyrock is a leading European creator of algorithmic trading technologies in the digital asset space.

With VC backing including Series B investment from Ripple, a constantly expanding global client base, and revenues growth 13x in 2021, Keyrock is one of Belgium's fastest-growing fintech companies.

We're currently active on over 80 exchanges and count numerous marketplaces and asset issuers among our clients, including some of the best-known companies in the digital assets space.

Keyrock's beating heart is its technical team filled with crypto and DeFi natives, software engineers, digital scientists and academics, who themselves are supported by university professors, industry-leading experts and a strong management team.

Over the years Keyrock has become a company that is both idealistic and practical.


We are looking for:

We are seeking a highly organized and detail-oriented Office Manager to join our team at Keyrock.

As the Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our office environment, making it welcoming and facilitating productivity and creativity of our team in-office.

Your primary responsibility will be to oversee administrative tasks, maintain office systems, and support various departments within the organization.


This position by nature is office-based and requires presence on a premises >80% the time. Any remote work possibility will be limited, especially in the initial 6 months.

Background and experience

• Proven professional experience in project/process management in business environment (or other)
• Proven experience as an Office Manager or in a similar administrative role is a significant plus
• Education: Bachelor in studies in sociology, anthropology, economics, finance, business or humanities is a significant plus
• Knowledge of basic accounting principles and experience with budget management
• Familiarity with HR processes and procedures is a plus
• Interest or experience in trading and digital assets is a plus

Competences and personality

• Excellent ability to proactively plan and organize your own work
• Strong time management skills
• The ability to work independently or in a team in a flexible manner
• Strong attention to detail and problem solving skills
• Process driven
• Ability to multitask and work under time pressure
• Excellent written and verbal communication skills
• Very good analytical skills
• Experienced Microsoft Office and Google Suite user
• Exceptional interpersonal skills and the ability to build positive relationships with team members
• Languages: fluent in English (oral & written). French and/or Dutch is a plus

Job description

• General Office Management: Manage daytoday operations of the company offices, including but not limited to, overseeing office supplies, manage distribution of the company merchandise, equipment maintenance, and vendor relationships across different locations (with the main focus on the HQ office).
• Being the focal point of contact on all office space related matters across the company and escalating problems or policy formulating/changing needs to the HR leadership
• Administrative Support: Provide administrative support to various departments, including scheduling meetings, managing calendars, and handling correspondence.
• Facilities Management: Oversee facilitiesrelated activities, such as coordinating office moves, organizing repairs and maintenance, and ensuring a safe and clean working environment.
• Travel and

Event Coordination:
Arrange travel itineraries, accommodations, and transportation for employees. Assist in planning and coordinating company events and meetings.

• Financial Management: Assist with budget management, expense tracking, and invoice processing related to office management. Collaborate with the finance team to ensure accurate recordkeeping.
• Documentation and Record-Keeping: Maintain and organize office documents,post, records, and files, ensuring confidentiality and easy retrieval.

Our recruitment philosophy

We believe the most important aspect of our recruitment process is self-awareness: we are looking for people who have a clear understanding of themselves and what they are looking for in their professional career.

That means that we expect to work with people who not only have the right skills, but who have also made the conscious decision to look for a company in our industry and with our characteristics.

Our offer

• A competitive salary package, including benefits that you choose and manage according to your needs and those of your family (car/bike, meal vouchers, phone and internet subscription, health insurance, 25 days off, etc.)
• Complete autonomy in your time management thanks to flexible working hours and the opportunity to w