Executive Assistant - Brussels, België - Freshfields Bruckhaus Deringer LLP

Freshfields Bruckhaus Deringer LLP

Geverifieerd bedrijf

Brussels, België

1 week geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Freshfields Bruckhaus Deringer LLP is one of the leading international law firms, with a total staff of approximately 6,000 people, working across 29 offices in 17 countries.

We provide a comprehensive worldwide service to national and multinational corporations, financial institutions and governments.

With a team of over 180 people working in the Brussels office and 20 different nationalities, we offer a truly international working environment.

Key Tasks

Acting as a personal assistant to a partner and/or a number of lawyers, including diary management, handling of correspondence both interally and externally, preparing presentations, answering phone calls and taking messages.
Organising, coordinating and arranging meetings for clients and lawyers by sending out meeting requests, liaising with parties involved and coping with ad hoc client and networking events such as breakfast/lunch meetings; conferences etc.
Administration of all files (paper and electronic). Ensuring that all internal and external correspondence, original documents and notes are filed.
Billing: assist in production of invoices, this includes various tasks; collating information, checking drafts, liasing with partner, associates and billing team to ensure the invoices are despatched correctly and on time, using 3E and Intapp systems
Other tasks: Providing ad hoc assistance to visiting partners/senior associates when required; updating client contacts, client lists and other mailing lists using internal global systems; occasional exterior missions (to agencies, clients,).
The above list of key tasks is indicative and nonexhaustive, and an assistant may have more or less tasks to handle at any given time.

Specific job requirements

Experience

Ideally 5 years of experience, preferably in a similar function

Knowledge

IT literate: MS Office (especially Word and Excel)
Languages: a very good level of English. Any other EU language is an asset.
Formal secretarial qualification (and experience) is an asset

Additional qualities/skills

Team player, able to build good working relationships with colleagues
Ability and drive to show initiative, and not merely take instructions
Must always have a mature attitude and be able to adhere to confidentiality practices, as you will deal at times with sensitive and confidential information
Selflearner, reliable, flexible, job conscious and helpful
Good communication skills, ability to deal with people at all levels
Positive, proactive, professional attitude, able to remain calm under pressure and able to work to tight deadlines
Ability to prioritise and use initiative
Good organisational skills and attention to detail
Good presentation skills and selfconfident
Sense of humour