Programmes Officer - Brussels, België - IGLYO - The International Lesbian, Gay, Bisexual, Trans, Queer and Intersex (LGBTQI) Youth & Student

Beschrijving

Role and Responsibilities

Capacity Building and Training

• To work closely with IGLYO's Programmes Manager to assess, design, develop, implement, monitor and evaluate IGLYO's overall capacity building programme
• To facilitate a range of capacity building events, including conferences, study sessions and seminars, both online and offline
• To support and mentor learners, member organisations and event participants

Event Organisation

• To plan, organise and coordinate events, both online and offline, in collaboration with other staff and board members
• To maintain communication with event participants, in preparation, during and post event phases
• To coordinate logistics of events, including identifying, negotiating and managing relation with suppliers (accommodation, transportation, catering, other services) in collaboration with the finance and administration team
• To keep accurate records of all the event participants and processes
• To write event reports

General

• To contribute to the staff team to ensure the smooth running of the office on a day to day basis
• To prepare reports and other relevant documents for the Board, the Executive Director, and funders as required
• To support with the organisation of team meetings, board meetings, the general assembly and other events as required
• To assist with the management of project budgets and prepare financial reports
• To help preparing project proposals for various funders.
• To undertake other duties which may be reasonable required from time to time

Personal specifications

At IGLYO, we recognise how many barriers and obstacles people from marginalised communities need to overcome to acquire many of the specifications listed below.

We are trying to balance the best interest of the organisation with a fair equitable hiring practice.

With this in mind, IGLYO will provide training and support to the hired individual to the best of its abilities during the first year of employment.

Required

• At least one year of experience in event organisation or management;
• At least one year of experience in project management;
• Have LGBTQIA+, gender & diversity knowledge & experience;
• Have been involved in youth or student organisations, have experience in youth work;
• Excellent organisational & numerical skills;
• Ability to plan and organise one's work by identifying and scheduling steps leading towards accomplishing tasks;
• Ability to work autonomously and to organise workload, resources and priorities effectively
• Excellent communication skills: reflective and empathic listening;
• Good spoken & written English;
• Excellent IT skills with extensive experience of using Microsoft Office & Google Drive;
• Willingness to travel up to 15% of the time, and work occasionally on weekends or during unsociable hours

Desirable

• Experience (paid or voluntary) in moderation, facilitation, coaching, mentoring;
• Experience of working for a membershipbased organisation or for a human rights organisation
• Public speaking skills;
• Knowledge and experience of nonformal education, training design and delivery
• Knowledge of online facilitation tools & platforms
• Knowledge of LGBTQI advocacy

Job Information


Job Title:
Programmes Officer

Salary (Gross)

• Prime de Fin D'année this is a 13th month salary, paid in December, taxed slightly differently.
• Double Pécule de Vacances this is an extra month holiday pay, paid (after 1 year of work in Belgium) in May to the value of 92% of a usual work month.

Benefits:

• 7.00 € lunch voucher for every day worked averaging at €/month
• Monthly local travel subsidy this payment depends on where you live & what form of travel you take to the office
• Yearly training allowance
• Relocation costs covered up to €250
• Up to 12 weeks working remotely per year

Holiday Entitlement

• 22 days annual leave (in addition, Belgium has 10 public holidays for which we allow certain flexibility)
• Additional 5 days annual leave between 2531 December

Working Hours: 37.5 hrs per week (5 days), core working hours between 09:30 & 16:00 CET


Line Manager:
Programmes Manager


Contract Permanent:
full-time under Belgian Law


Place of work:
Brussels, Belgium


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