Financial Administrative Assistant - Ukkel, België - VO Europe

VO Europe

Geverifieerd bedrijf

Ukkel, België

2 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Are you ready to advance your career in administrative and financial roles with an international impact? This is a great opportunity to work in a high-profile communications company within the dedicated and experienced team of professionals.

We are currently recruiting an Administrative and financial assistant for NATO project.

About Us

VO Europe is part of VO Group and is a fast-growing agency delivering high-quality communication and content services to European institutions.

Our ambition is to reduce the communication gap between European citizens and their institutions. We are dedicated to enabling innovation and change for tomorrow, for Europe, and European partners across the globe.

VO Europe is involved in key EU policies and actions such as the Conference on the Future of Europe, COP26/27/28, and EU Green Deal.

With a core team operating from Brussels, and an extensive network of experts across Europe and beyond, our finger is on the pulse of priorities and developments on a European and global level.

About the NATO Communications and Information Agency (NCI Agency) project

The NATO Communications and Information Agency (NCI Agency) is the provider of NATO-wide IT services and state-of-the-art Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4ISR) Capabilities, helping NATO and its member countries communicate, and work together to fulfil their mission - preserve peace and security for nearly one billion citizens.

The Agency is on the frontline against cyber threats, protecting NATO's networks to prevent debilitating attacks.

Their experts provide capabilities and services that are critical to NATO's ability to fulfil its core tasks of consultation, collective defence and crisis management.

They achieve this by working in partnership with industry, academia and not-for-profit (NFP) organizations.

NATO Edge flagship event - 2,5-day onsite event, will happen in Q The exact venue and date will be communicated shortly. The event requires a high level of administrative support as defined in the specific mission below.

Specific mission:

Financial support for the project: managing participant and exhibitor payments, monitoring accounts, followup and collection of any requested proof of payments
Insurance monitoring and ensuring that the project implementation complies with legal insurance provisions
Daily tracking of the operational budget: staff hours followup, updates the budget monitoring tool (Team Leader Orbit), purchase order followup
Monitoring legal obligations of the project: point of contact with the lawyer specializing in U.S. rights, verification of onsite employment contracts, especially for hostesses
Monitoring contracts with suppliers (US and EU suppliers)
Organization and oversight of staff travel for the event (USA): ESTA, background checks, specific documentation, VISA
Support the team for the reporting of the project

Essential skills and knowledge:

At least a Bachelor degree in a relevant field (e.g. Business, Finance, Project Management, etc.)
Good command of Excel (pivot table, formulas)
Previous experience in budget management is mandatory
Previous experience and legal knowledge in the USA are a strong asset
Professional proficiency in English (at least C1) is mandatory
High attention to details
Keen in finance
Strong team player skills
Problemsolver mindset
Strong analytical skills
Excellent organisational skills
Ability to work under pressure and prioritise work
Have a good sense of analysis, synthesis and quality

What we offer: