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Zutendaal

    Administrative Support Assistant - Zutendaal, België - U.S. Army Europe and Africa

    U.S. Army Europe and Africa
    U.S. Army Europe and Africa Zutendaal, België

    1 week geleden

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    Beschrijving

    Administrative Support Assistant (Office Automation)

    Zutendaal, Belgium

    Ausschreibungsbereich

    EU Nationals and NATO Nationals, excluding the US, who do not need a work permit or who possess an unlimited single permit to work in Belgium.

    Hauptaufgaben

    You will provide administrative support to the Division Chief and Staff in the areas of personnel administration, correspondence and office operations. You will perform the following duties:

    - Answer questions and coordinate requests regarding personnel administration (interruptions of careers, benefits and entitlements, timekeeping, overtime, change of address, allowances ... ).
    - Maintain and submit time and attendance records.
    - Serve as the focal point for receipt and review of incoming tasks, projects, correspondence and other communications or materials.
    - Translate from English into Dutch and vice versa a wide variety of documents and other correspondence.
    - Maintain continuous liaison and communication between Division Chief and employees to ensure assigned actions are handled within prescribed time limits and that responses conform to procedural and substantive requirements.
    - Maintains calendar and prepare, coordinate, and manage a compilation of interviews, visits, events, and on-going activities.
    - Serve as Travel Manager for the Division, preparing documents and making travel arrangements, flight arrangements, hotel reservations, vehicle rental and requesting advance in pay ...
    - Manage the overall equipment/supply needs and services for the Division.

    Qualifikationsanforderungen

    At grade BA-05:

    Applicants must possess a High Secondary degree or demonstrate at least one year of creditable experience that is at least equivalent to the next lower grade level. Creditable experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

    At grade BA-06:

    Applicants must possess a Bachelor degree (or equivalent) in a related field or demonstrate at least one year of experience in the same line of work. The experience must demonstrate that the applicant possesses the knowledge, skills and abilities required for the position, as described in the KSAs section. To be creditable, experience must have been equivalent to at least the next lower grade level (BA-05).

    At grade BA-07:

    Applicants must possess a Bachelor degree (or equivalent) in a related field or demonstrate at least one year of experience in the same line of work. The experience must demonstrate that the applicant possesses the knowledge, skills and abilities required for the position, as described in the KSAs section. To be creditable, experience must have been equivalent to at least the next lower grade level (BA-06).

    Foreign education must be evaluated for Belgian equivalency. More information can be found at:

    If education can be substituted for experience/ if you request substitution of education for experience, you MUST submit a copy of your degree/diploma at the following e-mail address or you will be rated ineligible.

    KNOWLEDGES, SKILLS & ABILITIES (KSAs)

    At the BA-06 level:

    - Ability to perform a variety of clerical support duties.
    - Skill in oral and written communication in English and Dutch.
    - Ability to use various automated programs and use Microsoft Office programs (i.e. Word, Excel, Access, Outlook, etc.).
    - Skill in determining nature of telephone calls and visitors to respond with appropriate action.

    In addition to these KSA's (BA-06), qualifying for the BA-07:

    - Ability to answer questions and coordinate requests from staff regarding personnel administration and time and attendance.
    - Ability to identify issues or problems and seeks alternative solutions consistent with applicable regulations.
    - Knowledge of correct grammar, spelling, punctuation, capitalization, and format to prepare, translate and edit written correspondence and reports in English and Dutch.
    - Skill in organizing office operations to include management of office administrative procedures and operations, correspondence, projects.

    Auswahlkriterien auswählen

    LANGUAGE REQUIREMENT:

    English: Good command required.
    Dutch: Good command required.

    Travel for business up to 10%

    Lifting up to 40 lbs

    Must possess a Belgian Driving license type B

    Must be able to obtain and maintain a Government Driving License

    Beschäftigungsbedingungen

    ONLINE APPLICATION IN ENGLISH ONLY APPLICATIONS COMPLETED IN ANOTHER LANGUAGE WILL NOT BE CONSIDERED. NO OTHER TYPE OF APPLICATION WILL BE CONSIDERED.

    ORGANIZATION AND PLACE OF DUTY:

    US Army in Belgium is an American government agency whose mission is to provide logistical and administrative support to the US personnel at NATO and SHAPE in Belgium.

    DESCRIPTION OF THE OFFER:

    - Permanent, full-time (38 hours/week)

    - Regular work schedule (Monday through Friday)

    SALARY:

    * From 3.216,83 EUR gross/month at grade BA-05. This is a trainee position. Upon meeting all qualification requirements to perform the duties at the next performance level, the incumbent may be non-competitively promoted per management's recommendation.

    * From 3.525,65 EUR gross/month at grade BA-06. This is a trainee position. Upon meeting all qualification requirements to perform the duties at the next performance level, the incumbent may be non-competitively promoted per management's recommendation.

    * From 3.863,76 EUR gross/month at grade BA-07.

    OTHER BENEFITS:

    - Meal vouchers (value of 8 EUR per worked day)

    - Vacation and end of year bonus

    - Hospitalization insurance (DKV)

    - Supplemental Retirement Plan (Allianz)

    - Annual leave accrued as of date of appointment; minimum 26 days of annual leave pro-rated as of date of appointment

    - Multicultural work environment

    - English bonus if eligible. Applicants must pass the required English test prior to appointment.

    REFERRAL AND SELECTION PROCEDURE:

    The Civilian Human Resources Service Center (HRSC) will review each application and will refer candidates to the management official who will make the final selection. All qualified applicants will receive consideration for position without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, national origin, non­disqualifying physical disability, or age.

    The SELECTEE will:

    • Provide an extract of criminal record: "Modele 1". This document may be requested to the local resident registration office.

    • Be subject to a Foreign National Screening administrated by the SHAPE Belgian Police.

    • Pass an English test and a medical evaluation.

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