Technical Contract Support - Antwerpen, België - CBRE

CBRE
CBRE
Geverifieerd bedrijf
Antwerpen, België

2 weken geleden

Sophie Dubois

Geplaatst door:

Sophie Dubois

beBee Recruiter
Beschrijving

Posted- 24-Feb-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative, Facilities Management- Location(s)- Antwerp - Antwerpen - Belgium
We are looking for a Technical Contract Support to join the team at Organon.



  • To provide exceptional customer service and comprehensive financial and administrative services to the client and the contract. In order to be successful in the role it is key that the Contract Support understands procedures, processes and operates them to the required standards.

Tasks:


  • Contract_
  • Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized.
  • Drive high quality commercial performance through understanding thecontractual commitments, better buying and use of preferred suppliers.
  • Compiling of the Contract Review Business Unit pack
  • Conducting supplier surveys on MySupplier
  • Compiling of the Customer Monthly Management Report
  • Liaising with the client regarding payment of invoices
  • Site inductions
  • Helpdesk: including but not limited to; logging, distributing and closing of reactive calls on desired system.
  • Continually develop systems to maximize efficiency benefits for the customerand GWS.
  • Update labour allocations to ensure accurate client reporting
  • Finance_
  • Support the preparation and delivery of monthly Contract Reviews.
  • Chasing of debt to keep within contractual terms
  • Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool
  • Raising Purchase Orders
  • Reviewing open Purchase Orders
  • Policy and procedure compliance
  • Processing supplier invoices and resolving any queries
  • Comprehensive spend tracking
  • Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO updates
  • Reporting on In Scope and Out of Scope works
  • Drive high quality financial performance to influence P&L result.
  • Adhoc reporting as requested by Business Unit or Business/Finance.
  • Quality
  • Coordination of subcontractor files,
  • QHSE requirements_
  • Reporting and management of work management system
  • Logging hazards & customer feedback on the QHSE Management Portal
  • Subcontractor reviews
  • Log books compliance
  • Maintain eLogbooks
  • People_
  • Timesheets
  • Organising training for the team
  • Updating of the team attendance planner
  • Arranging agency cover and submitting hours on portal
  • Culture carrier and promotes best practice Other
  • Obtaining supplier quotes and uploading onto the internal system for client approval
  • Maintaining the stationery supply
  • Reception cover if applicable
  • Updating Portals as and when required
  • Constantly improve quality, service and efficiency.
  • Success in this role will be measured through defined targets as follows:
  • Achievement of Business Unit / Contract KPIs in line with business requirements


  • Profile

  • Hold academic passes with at least GCSE Maths and English or equivalent.


  • Highly computer literate

  • IT Skills to achieve key tasks and give the business a sound reporting base.
  • Superior written and verbal communication skills with strong oral presentation skills.
  • Capable of working in a matrix environment.
  • A basic understanding of business and customerfacing environments.
  • Been a part of a highperforming team.
  • Customer focus skills with a passion for customer service.
  • Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels
  • Selfmotivated and ambitious
  • Results/ task orientated, with attention to detail and accuracy
  • Excellent time management and organisational skills
  • Commitment to continuous improvement
  • Ability to work as part of a team, as well as independently
  • Calm manner, able to work under pressure and with changing demands and priorities
  • Confidential and discrete approach
  • The individual must be willing to undertake travel as the role/business requires


  • Customer Service

  • Communication
  • Integrity
  • Attention to Detail
  • In return, we offer a fixed contract, fulltime position with an excellent salary and benefits with fantastic opportunities for progression in a growing business. Our success is driven by motivated employees. Our human resources policy aims to create a favorable working atmosphere where talented people can evolve and where attention is paid to a good balance between professional and private life. Resultsoriented while having fun
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