Travel & Registration Assistant h/f - Brussel - Unique Brussels

    Unique Brussels
    Unique Brussels Brussel

    1 dag geleden

    Beschrijving
    Our client is an independent, global association, communications and event management company. Located in the center of Brussels

    Travel & Registration Assistant h/f

    Functieomschrijving

    As a Travel & Registration Assistant on the DiscoverEU team, you will support the DiscoverEU team in delivering seamless travel coordination and participant support, reporting directly to the DiscoverEU Team Leader. This is a hands-on role ideal for a student with strong communication skills, customer service attitude and attention to detail.

    The Travel & Registration Assistant tasks include the following but are not limited :

    ??Registration & travel management

    - Ensure the complete coordination of registrations for several events and conferences.
    - Manage registration requests and queries.
    - Participate in delegate communications: practical information, hotel reservations, participant follow-up.
    - Ensure compliant archiving (GDPR) of registration and travel data.
    - Provide on-site support during registration at events.

    ?? Financial monitoring & reporting

    - Coordinate participant invoicing and monitor payments with the accounting department.
    - Regularly prepare financial reports related to travel and accommodation.
    - Ensure clear and accurate reporting, as well as continuous monitoring of invoicing.

    ??Management support & project management

    - Support the Manager in the preparation and delivery of projects and events.
    - Contribute to the smooth running of congresses and conferences (online or in person).
    - Maintain a high level of professionalism and service by drawing on a good knowledge of the sector.
    - Meet deadlines, key dates and associated actions.
    - Manage certain parts of a project independently: accommodation, registrations, sponsorship, exhibition, abstract management.
    - Work proactively and independently, with the ability to prioritise tasks and projects effectively.
    - Collaborate with suppliers and service providers in accordance with internal procedures (procurement).
    - Ensure operational excellence at all stages of the project.
    - Complete the procedures, forms, reports and documents necessary for the smooth day-to-day running of projects and events.

    Profiel

    Your profile :

    - You are legally eligible to work full-time (40 hours/week) within the EU.
    - You possess excellent written and spoken English, along with fluency in at least one other EU language (e.g. French, German, Dutch, Spanish, Italian, Polish, or Turkish).
    - You bring a strong service mindset and demonstrate professionalism in all interactions.
    - You can manage your time effectively, prioritise tasks, and meet deadlines and critical milestones.
    - You take pride in delivering high-quality work that reflects the values and expectations of both the project and our client — with a mindset focused on precision, consistency, and care.

    Aanbod

    - Tot € 2.400 per maand

    What we offer :

    - Minimum 3-month assignment, from January to March inclusive.
    - Attractive salary of €2,400 gross.
    - Flexible remote working 1 to 2 days per week.
    - An international, dynamic and stimulating environment, within a supportive, multicultural and passionate team.
    - Offices located in an easily accessible area of Brussels, close to transport links, shops and restaurants.
    - An enriching experience in an environment where you can learn quickly, gain autonomy and participate in varied and motivating projects.

  • CSU Assistant

    1 maand geleden

    Alleen voor geregistreerde leden Brussels, Brussels Region

    The Customer Service Unit Is Part Of The PCO (Professional Congress Organisation Business Unit) And The AM&C (Association Management & Consulting Business Unit). At The CSU Our Main Tasks Can Be Divided Into Two Main Areas Of Responsibility. · Registration Management · Programme ...

  • CSU Assistant

    3 dagen geleden

    Alleen voor geregistreerde leden Brussels

    The Customer Service Unit Is Part Of The PCO (Professional Congress Organisation Business Unit) And The AM&C (Association Management & Consulting Business Unit). At The CSU Our Main Tasks Can Be Divided Into Two Main Areas Of Responsibility Registration Management Programme Manag ...

  • CSU Assistant

    2 weken geleden

    Alleen voor geregistreerde leden Brussels

    +The Customer Service Unit Is Part Of The PCO (Professional Congress Organisation Business Unit) And The AM&C (Association Management & Consulting Business Unit). You will assist and collaborate with the team in both registration management and programme management. · Registratio ...

  • CSU Assistant

    4 dagen geleden

    Alleen voor geregistreerde leden Belgium

    We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. · Firm believers in the building community since 1987, we help brands, associations and not-for-profit organisations solve th ...

  • Assistant événements/Assistante événements

    1 maand geleden

    Alleen voor geregistreerde leden Brussels

    We are looking for Travel & Registration Assistants to support a European mobility project team. · This hands-on role is ideal for a candidate with strong language skills who enjoys customer contact and administrative support in an international environment.Key Responsibilities:T ...

  • PCO - Senior Customer Care Coordinator

    2 weken geleden

    Alleen voor geregistreerde leden Brussels

    We are looking for an enthusiastic Senior Customer Care Coordinator who will work closely with the Customer Care Manager and Coordinators as well as other Business Unit talents. · The tasks include registration, travel & accommodation management, event coordination, project manag ...

  • PCO - Senior Customer Care Coordinator

    1 week geleden

    Alleen voor geregistreerde leden Brussels, Brussels Region

    MCI Benelux is looking for an enthusiastic Senior Customer Care Coordinator who will work closely with the Customer Care Manager and Coordinators as well as other Business Unit talents. · ...

  • DiscoverEU Travel

    1 maand geleden

    Alleen voor geregistreerde leden Brussels

    We are looking for an intern to join our team at MCI Benelux as a Travel & Registration Assistant. · This internship offers hands-on experience in travel logistics customer support and event operations. · The ideal candidate should have knowledge of tourism travel management or c ...

  • DiscoverEU Travel

    2 dagen geleden

    Alleen voor geregistreerde leden Brussels

    Join the DiscoverEU team at MCI Benelux as a Travel & Registration Assistant. · Help coordinate a flagship European programme that supports young people in exploring Europe primarily by train. · Apply your knowledge to real-world travel logistics, customer support, and event oper ...

  • Events Specialist

    3 dagen geleden

    Alleen voor geregistreerde leden Brussels

    We are looking for an Events Specialist to join our dynamic team in Brussels. · We are passionate about delivering exceptional events and thrive on creating ambitious EU projects on innovative and high-impact topics. · The ideal candidate will have proven experience in event orga ...

  • Quality Administration Assistant

    1 week geleden

    Alleen voor geregistreerde leden Belgium

    As Quality Administration Assistant you provide key administrative support to our FSQA Suppliers Engineering team. In this dynamic and varied role you'll be immersed in the fascinating world of food and packaging materials helping to ensure that everything we make meets the highe ...

  • DiscoverEU Travel

    1 week geleden

    Alleen voor geregistreerde leden Belgium

    We are looking for a Travel & Registration Assistant to help coordinate the DiscoverEU team at MCI Benelux. · ...

  • Conference Assistant

    1 maand geleden

    Alleen voor geregistreerde leden Brussels

    The conference assistant (CA) is primarily responsible for providing customer service to participants during conferences and assist the event manager.The role of the conference assistant is crucial to the overall well management of an event. · ...

  • Project Manager Assistant

    3 weken geleden

    Alleen voor geregistreerde leden Brussels

    We are seeking a Project Manager Assistant with expertise in event planning and e-learning projects to support a European Institution based in Luxembourg. · Support the management of training projects and activities · Assistance in communication activities including weekly Newsle ...

  • Junior Assistant

    1 week geleden

    Alleen voor geregistreerde leden Brussels

    As Junior Assistant you will support the Office and Operations Manager in the day-to-day administrative and operational functioning of the office. · ...

  • Administrative Assistant

    1 maand geleden

    Alleen voor geregistreerde leden Brussels, Brussels Region

    +Job summary · The Parents Association of the European School of Laeken is looking for an ADMINISTRATIVE ASSISTANT for the Canteen Service+ · Administrative & Account Management · +Manage enrolments, cancellations, and last-minute changes for students using the canteen. · ...

  • Administrative Assistant

    1 maand geleden

    Alleen voor geregistreerde leden Brussels

    +The Canteen Administrative Assistant supports the daily administrative, organizational and communication tasks of the APEEE BRU IV canteen. The role ensures that meal registrations, account management, communication with families and staff, and logistical aspects of the canteen ...

  • Project Manager Assistant

    3 weken geleden

    Alleen voor geregistreerde leden Brussels, Brussels Region

    We are currently seeking a Project Manager Assistant with expertise in event planning and e-learning projects to support a European Institution based in Luxembourg. · ...

  • Regulatory Affairs Officer

    3 weken geleden

    Alleen voor geregistreerde leden Brussels

    We are looking for a Regulatory Affairs Officer to join our team at EG.We still produce many of our medicines and food supplements in Belgium. · The department ensures that our products are produced and delivered to customers according to the highest quality and safety standards ...

  • Purchasing Data Support

    1 maand geleden

    Alleen voor geregistreerde leden Brussels

    The purchasing assistant works with the procurement team and suppliers as well as dealing with transnational and cross-departmental tasks. · Clerical and organizational · Hands-on · ...

  • Travel assistant

    1 maand geleden

    Alleen voor geregistreerde leden Brussels

    As a Travel & Registration Assistant within the DiscoverEU team you will support the delivery of smooth travel coordination and high-quality participant assistance. · ...

Vacatures
>
Brussels