Assistant Administratif - Bruxelles Ixelles, België - EuroFIR AISBL

Beschrijving

AISBL Office Support (Maternity leave cover)

Duration:6 months (from July to December 2023)


Working time:19 hours per week

We are seeking an Office and project administrator to provide support to the daily operations of the Association. This part-time role is based at EuroFIR's Offices in Brussels (BE), with the potential to work from home up.


Description of the role

1. Office support (80%)

• Main contact point of the Association
• Ensuring office supplies are maintained appropriately (e.g., stationery and equipment) and liaise with EuroFIR general suppliers (bank, social secretary, insurance broker etc.)
• Health & Safety policies are uptodate, and staff are aware of their responsibilities

(Health Prevention Officer)

• Maintaining accurate records for staff effort including holiday and sick leave
• Taking minutes of EB meetings and prepare any meeting documents when necessary in collaboration with the Secretary to the Association and Managing Director
• Support for the recruitment and onboarding of new staff
• Liaise with Finances Officer to process invoices, payments, and expenses.

2. Provide support for staff and Directors (10%)

• Arrange and book travel for project meetings when necessary
• Book and organise Executive Board meetings (online) or any other meeting taking place in Brussels (Belgium).

3. Provide support for the management of EU-funded projects (10%)

• Provide administrative support to staff and Directors for the management of EUfunded projects;
• Support for the delivery of FNS-Cloud final event September 2023);

EuroFIR AISBL - 40, Rue Washington - B-1050 Brussels

• Support to the Finances Officer for the submission of the final financial reporting of FNS
• Cloud, including the audit certification.

Key competencies and interpersonal skills:

• Excellent knowledge of Microsoft Office (Outlook, Word, Excel and Powerpoint)
• Good written and verbal English communication skills and excellent working knowledge of French (written and oral); any other Member State languages would be a plus
• Ability to work independently and as part of a team
• Approachable and friendly but confident in dealing with clients
• Flexible and able to solve problems/ offer solutions
• Ability to organize, plan, and prioritize work, and meet competing deadlines
• Attention to detail

Required education and experience:

Administrator / Personal Assistant / Secretary

• Knowledge of basic principles of finances and accountancy is necessary
• Experience working in an ASBL or AISBL is a requirement

We offer:

• Fixed contract for six months contract (maternity cover)
• Salary based on level of education and professional experience
• Other benefits (meal vouchers, public transports)
• Remote work up to three days a week
• Professional experience working for an International nonprofit Association and experience and working on EUfunded project management.

Selection process
Close of Business 12/05/2023

EuroFIR AISBL - 40, Rue Washington - B-1050 Brussels

EuroFIR AISBL - 40, Rue Washington - B-1050 Brussels

Type d'emploi :
Temps partiel, CDD
Durée du contrat : 6 mois
Nombre d'heures : 19 par semaine

Salaire : 1.400,00€ à 1.800,00€ par mois


Avantages:

• Aide au transport quotidien
• Chèques repas
• Travail à domicile

Flexible Language Requirement:

• Néerlandais non requis

Programmation:

• Travail de jour

Lieu du poste :
Télétravail hybride (1050 Brussels)

Date de début prévue : 03/07/2023