Corporate Services Officer - Brussels, België - Foreign & Commonwealth Office

Foreign & Commonwealth Office

Geverifieerd bedrijf

Brussels, België

2 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Job Description (Roles and Responsibilities)

The Foreign, Commonwealth & Development Office's (FCDO) diplomatic missions in the Benelux, part of a world-wide network of over 230 Posts representing British political, economic and consular interests overseas, are now looking for a full-time
_Corporate Services Officer_ to join Corporate Services Benelux (CSB).

Why should you apply?

Corporate Services Benelux (CSB) leads on operational support through the provision of corporate services to the UK Diplomatic Missions in Brussels, the three Devolved Government offices, the UK Border Force (Brussels) office, the British Embassy in Luxembourg and payroll services to the British Embassy in The Hague.

What you will be expected to achieve?

To provide support in the following areas:

CSB Director and Deputy Director (approximately 40%)

Provision of business and clerical support including organising and scheduling meetings for the CSB Director and Deputy Director.

Finance Team (15%)

Processing of invoices, bank statements, bank guarantees and other finance documents;
Liaison with Partners Across Government (PAGs) concerning charging for services that fall outside the One HMG MoU;
Update PAG staff lists;
Collate information for the finance manager on accommodation costs for One HMG change requests.

UK-Based support team (45%)
Play a wide, cross-team role in support of the UK-Based support team leader, including but not restricted to:

Processing of posting notifications, collating and storing documents on MS Teams, induction and departure information and other admin related tasks;
Processing of customs forms for dutyfree purchases and VAT exemptions, weekly visits to the local Tax office;
Provide support to other members of the team in particular on estates related tasks and local healthcare registrations;
Provide cover for other members of the team during busy periods and absences;
Any other duties as directed by the UK Based support and Finance team leaders, CSB Director and Deputy Director.

Essential qualifications, skills and experience

Well organised with the ability to handle a variety of tasks and prioritise accordingly;
Proven ability to work successfully in a team;
Excellent customer service skills and a professional manner;
Fluent in written and spoken English and Dutch;
Proven MS Office skills (Microsoft Outlook, Word, Excel);
Proficient user of MS Teams.

Required behaviours

Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together Application deadline Application deadline day Application deadline month Application deadline year
30 July 2023

Grade

Administrative Officer (AO)

Type of Position

Fulltime, Permanent

Working hours per week
h per week

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Belgium

Location (City)

Brussels

Type of Post

British Embassy

Number of vacancies

Salary Currency

Salary
- €4, gross)

Start Date Start Date - day Start Date - month Start Date - year

October 2023

Other benefits and conditions of employment

This is a full-time permanent contract for 5 working days hours net) per week.

Passport:

the position holder will be expected to be in possession of a passport due to the possibility that they may be asked to undertake business travel.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Additional information

Please note for more information regarding the Common European Framework of Reference for Languages click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.