Administrative Assistant - Elsene, België - Cityone - Accueil
1 week geleden
Beschrijving
Fondé en 1991 par Sophie Pécriaux, City One est aujourd'hui un groupe indépendant et un acteur incontournable des métiers de l'accueil.
Grâce à une stratégie axée sur l'alliance de l'excellence et du service, City One a su s'imposer dans différents secteurs d'activités tels que l'accueil en entreprise, l'accueil événementiel, l'animation et la promotion des ventes, l'accueil culturel et enfin l'accueil aéroportuaire et ferroviaire.
POSITION DESCRIPTION:
As Administrative Assistant you will provide administrative and organizational support to the Managing Director and to the multiple divisions and functions related to the Zaventem office.
PRINCIPAL ACCOUNTABILITIES:
As Administrative Assistant you will report to the Managing Director and your responsibilities will include but are not limited to:
- Provide administrative support to the MD:
- Prepare presentations, memos, notes, letters, etc.
- Travel arrangements
- Verification and registration of invoices, support budgeting and other financial needs where necessary
- Support the organization of meeting and events
- Provide administrative support to all divisions and functions hosted in the Brussels office:
- Administer the subscription and membership in trade associations, magazines, etc.
- Support HR services and employee related matters when necessary
- General administrative support when required
- Coordinate office activities and operations to secure efficiency and compliance:
- Welcome visitors and provide assistance as needed
- Open, sort and distribute mail and other correspondence to the right person
- Manage suppliers and keep stock of office supplies and place orders when necessary
- Manage facilities (maintenance, cleaning services, etc.)
- Administrative support for the fleet
- Organizational support in the on and off boarding of employees
SKILLS AND QUALIFICATIONS:
- Bachelor's degree (business, administration or related field) or similar by experience
- First proven experience in general administration
- Highly developed organization skills encompassing a high degree of accuracy and good attention to detail
- Ability to maintain confidentiality, integrity, diplomacy and tact at all time
- Capability to work independent with proactive approach to work activities
- Excellent team player with strong communication and relationship management skills
- Open and adaptive to change
- Good use of Microsoft tools
- Fluent in English, Dutch and French (written and spoken)
STARTING DATE :
ASAP
WORKING HOURS :
40h/week = 5x8hours
From Monday to Friday
Flexible working hours.
- Starting time : between 7AM and 10AM
- Ending time : between 3:30PM and 7PM
Free parking on-site.
Dress code:
Black suit
White shirt
Salary conditions:
2026€/gross salary month (= 1950 net salary).
50€/month presentation fee
100€/month attendance bonus
Transport
End of year bonus
Holiday bonus
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