Experienced Management Assistant - Brussels, België - Bird & Bird

Bird & Bird

Geverifieerd bedrijf

Brussels, België

2 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Role
Support Functions

Expertise
Support - General Administration

Job Location
Brussels
**Description

Bird & Bird's Brussels team is looking to recruit_ _
_a management assistant__ who likes to take initiative. If you are looking for a new challenge this may well be a great opportunity for you and Bird & Bird. _

What will be your role?
After a few weeks of training by an experienced colleague, you will be responsible for:

Ensuring a smooth running of the day-to-day activities of the team;
Organizing conference calls, internal & external meetings as well as worldwide business travel, filing the expense claims;
Coordinating the invoicing process;
Opening and closing of client matters in cooperation with the compliance team in London;
Formatting and proofreading legal documents and presentations;
Carrying out general secretarial tasks.
Taking on various marketing related activities for your team;
Ensuring electronic filing of documents;
Maintaining the client contact database; and
Occasionally, translating short documents.

What profile are we looking for this position?

You have at least 5 years' experience ideally as a management assistant in the professional services sector;
You have an excellent level of English and a good command of French and/or Dutch with at least an intermediate knowledge of the other language or to get to that level through our language classes;
You have a knack for numbers;
You have an advanced knowledge of MS office and are keen to learn how to use other software packages;
You are proactive, solution oriented and possess a strong attention to detail;
You have excellent organizational skills and set high standards for yourself;
You have good communication skills;
You are discrete and can handle confidential information;
A true team player, you are reliable, flexible as to hours in busy times and you volunteer to help out colleagues.

What can you expect from the firm?

Working with Bird & Bird means an attractive salary, as well as a competitive rewards package of fringe benefits such as homeworking allowance, meal and eco-vouchers, hospitalisation and group insurances, a performance bonus, extra holidays, public transport reimbursed at 100%, but above all working in an informal but professional international environment.

We will allow you to work independently as well as to take initiatives.

Working from home part of the time is not an issue, for which you will receive your own laptop and materials.

When in the office, you will informally meet other members of the Brussels team at the coffee machine or during one of our many social events to make sure we all have the chance to get to know each other and keep in touch.

We organise informal events such as monthly lunches, after work social gatherings, an annual ski trip, etc.

The office is easily accessible by public transport and has an underground parking should you come to the office with your own vehicle.

About Bird & Bird
Our Brussels office brings together 65 team members from 10 different countries.