Eap Csf Administrative and Membership Traineeship - Brussels, België - EaP CSF - Eastern Partnership Civil Society Forum

Beschrijving

Administrative and Membership Traineeship with the Eastern Partnership Civil Society Forum Secretariat

Starting date: 1 February 2023

The Eastern Partnership Civil Society Forum (EaP CSF) is a unique multi-layered regional civil society platform working for a strong and independent civil society, democracy and European integration in the six Eastern Partnership countries - Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine.

EaP CSF is a non-profit, non-government, nonpartisan civil society organisation with its headquarters in Brussels.

We are looking for an Administration and Membership trainee to start on Wednesday, 1 February and work in the team of the EaP CSF Secretariat for at least 6 months to support the work of the Administrative and Membership Managers.

The Secretariat of EaP CSF serves as an information, coordination and expertise hub for the participants of the Forum, the bodies of the Forum, and stakeholders in Brussels and Eastern Partnership countries.

It works to support the activities of the Steering Committee and enhance the advocacy and visibility of the Forum.


Main responsibilities

Administrative portfolio:

• Assisting and supporting the team with event management (i.e. drafting invitations, liaising with invitees, assisting with registration, and preparing briefing/technical notes, postevent reports, etc.)
• Assisting with internal statutory matters;
• Assisting with procurement and office management related matters;
• Assisting with occasional policy support activities (Working Groups, CSP meetings);
• Engaging in various other tasks across the organisation and supporting the team as required.

Membership portfolio:

• Support internal communication with the member organisations via several online tools;
• Keep the EaP CSF membership database uptodate by observing changes of contact persons at member organisations;
• Support the annual update of the EaP CSF membership database;
• Contribute to meetings, reports and support the relevant manager in the development of the membership acquisition and membership engagement strategies in 2023;
• Assist with bimonthly membership newsletter;
• Support with the capacity building needs assessments and respective activities for the EaP CSF members.
• Recent graduate in Sociology, European Studies, Law, International Relations, or a related field;
• Valid work permit for Belgium;
• Good understanding of the work of the European Union, its policy initiatives focused on the Eastern Partnership;
• Interest in learning more about the civil society support in the region;
• Strong command of Excel (the motivation letter should mention where it was acquired);
• Good understanding of statistics and ability to convert questionnaire results into qualitative/quantitative reports;
• Advanced command of English (compulsory) and a good command of Russian (ideally) with proven drafting ability;
• Preferably has experience working with at least one data visualization tool (i.e. Infogram, Tableau, Flourish) and at least one mail manager software (i.e. MailerLite);
• Is detailoriented with good critical thinking and problemsolving skills;
• Has the capacity to work independently.

What we offer:

• Insight in the works of a civil society platform/network organisation;
• Skills enhancement and career mentorship;
• Working experience in Brussels in a dynamic team;
• Access to European and EaP networks;
• Possibility to work independently and acquire new skills.
• Possibility to attend trainings, conferences, networking events (upon availability);

Selection Process

• CV in English (max. 2 pages)
• Motivation letter in English (max. 1 page)

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