Receptionist/office Administration - Brussels, België - Unique

Unique

Geverifieerd bedrijf

Brussels, België

1 week geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Description:

We are looking for a receptionnist motivated, pro-active, co-operative professional with excellent communication and organisation skills, and a proven track record in a similar position for an initial period of six months to support our client's Office Administration and Management team.

The Administrative Coordinator will provide a variety of support services for an international external and internal audience.

Your tasks will include:

Acting as the first point of contact for the internal and external stakeholders, answering or referring incoming inquiries and providing accurate and timely answers;

- performing general reception tasks, such as answering the telephone, taking and relaying messages, providing information to callers
- monitoring external visitor access and maintaining security awareness; performing all other reception duties relating to external visitors, such as issuing access badges, organising and planning accommodation and transportation
- supporting employees with booking accommodation and transportation in compliance with the Company's travel policy
- providing general administrative support such as preparing correspondence, receiving and sorting out mail and deliveries, scheduling appointments
- coordinating, planning, booking, organizing, preparing and tidying rooms before and after meetings; including technical and audio-visual set-up, catering, or other equipment

Profil
- have a level of education which corresponds to completed bachelor studies of at least two to three years in administration/secretariat
-
have excellent command of English and French or French and Dutch ( written and oral)
- have excellent IT skills (MS Office and Outlook)
- be dynamic, with a proactive enthusiastic attitude, creative with the ability to take initiative, organise a number of parallel activities and follow through their completion;
- be quality-oriented, pay attention to detail, while still being able to see the big picture
- have an ability to work independently and as part of the team; be a good team-player
- have a strong orientation to results and the ability to work efficiently to meet agreed datelines and targets under time pressure
- be customer-oriented across all levels of the company and externally, sensitive to the needs of the different stakeholders and enjoy working in a multicultural team and communicating with a varied multinational audience

Offre