Iyba-seed Administrative and Financial Officer - Brussels, België - Expertise France

Expertise France

Geverifieerd bedrijf

Brussels, België

3 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Expertise France is the public agency of French international technical cooperation.

The agency operates around four priorities:
- democratic, economic and financial governance;
- security and stability of countries in crisis/post-crisis situations;
- sustainable development;
- strengthening health systems, social protection and employment.

In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise and acts as an aggregator of projects involving public expertise and private know-how.

With an activity volume of 233 million euros, more than 400 projects in portfolio in 80 countries, and 63,000 days of expertise,
Expertise France focuses its action towards Frances solidarity policy, influence and economic diplomacy.

Description of the mission
Under supervision of the Project Coordinator, the
Administrative and Financial Officer is responsible for the overall financial and administrative management of the project IYBA-

SEED:
Investing in Young Businesses in Africa Supporting Entrepreneurship Ecosystem Development.
The
Administrative and Financial Officer is part of the Project Management Unit (PMU) and is based in Brussels.

He/she will work on a daily basis with the PMU Team (Team Coordinator; Project Officer; Project Assistant; MEAL Officer; 3x Technical Component Leads), will support the Country Teams (via the Country Leads), and will be in regular contact with the finance and admin teams of DG INTPA and EF HQ.

The position implies a high degree of autonomy and thoroughness, as well as interpersonal skills appropriate to working in a European, international and multicultural environment.

Budgetary management

The budgetary management of the project is carried out in close collaboration with the Project Coordinator, the Technical Component Leads and the Country Teams.

The
Administrative and Financial Officer will be responsible for:

Coordinating and participating in the multiyear budget planning and monitoring the budget execution of the project;
Carrying out a monthly analysis of the level of the project implementation and making recommendations, based on Expertise Frances methodologies;
Preparing, ensuring the internal validation and transmitting financial reports and payment requests to the donor(s).

Accounting and financial management
The
Administrative and Financial Officer is responsible for accounting and financial management at PMU-level, in particular for international activities. Accounting and financial management is mainly carried out by the Country Teams for country activities. The
Administrative and Financial Officer is responsible for PMU/Country Teams coordination and support to the Country Teams.

In particular, he/she will:

Develop and update the projects financial monitoring tools (Excel and ERP) in accordance with Expertise Frances internal tools and procedures;
Provide methodological support to the field team and train them on: appropriation of tools, answers to questions relating to PMU procedures, link between PMU and the Country Teams;
Ensure the followup of project expenses and their allocation/reallocation in collaboration with the Country Teams;
Monitor the level of cash at local level and followup on payments in close collaboration with the Country Teams;
Supervises and validates the quarterly and annual closures in accordance with the deadline and the controls defines by Expertise Frances procedures;
Plan and followup on internal and external audits and verify compliance with the expenditure authorisation circuit.

In general, the
Administrative and Financial Officer will ensure coordination between the PMU, the Country Teams and Expertise Frances financial departments at HQ.

Administrative and contractual management

Develop and update existing dashboards and ERP data (ATLAS) with regards to administrative and contractual management;
Support the PMU and Country Teams in procedures relating to local legislation and tax obligations;
Participate in procurement procedures and support the PMU and Country Teams in the conduct of these procedures;
Ensure the filing of administrative documents.

Description of the project or context
Expertise France is the French public international cooperation agency.

It designs and implements projects which aim to contribute to the balanced development of partner countries, in line with the Sustainable Development Goals (SDGs) of the 2030 Agenda and the priorities of Frances external action.

IYBA-SEED is co-funded by the European Union (DG INTPA), the German Federal Ministry of Economic Cooperation and Development (BMZ), Team France and SlovakAid, for a period of 4 years It is implemented by a consortium of leading European development agencies, including Enabel (Belgium), Expertise France (France), GIZ (Germany), SAIDC (Slovakia) and SNV (Netherlands).

The consortium is led