Internal Control and Resources Coordination Manager - Brussels, België - European Climate, Environment and Infrastructure Executive Agency (CINEA)

Beschrijving

VACANCY NOTICE

Internal Control and Resources Coordination Manager

Temporary Agent 2(f)
(Ref. CINEA/2023/TA/AD5/01)


Organisation details

The European Climate, Environment and Infrastructure Executive Agency (CINEA) has been established by the European Commission to support stakeholders in delivering the European Green Deal through high-quality programme management that helps to implement projects contributing to decarbonisation and sustainable growth.

CINEA implements parts of EU funding programmes for transport, energy and climate action with strong focus on contributing to the European Commission's Green Deal priority.

The main programmes managed are:

• The Connecting Europe Facility (CEF);
• Horizon Europe: the EU's Research and Innovation programme for which CINEA manages the areas of transport and energy;
• The Innovation Fund;
• LIFE Programme;
• European Maritime, Aquaculture and Fisheries Fund;
• The EU Renewable Energy Mechanism;
• The Public Sector Loan Facility of the Just Transition Mechanism.

The budget managed by CINEA in period is ca. € 58 billion

CINEA is based in Brussels with a multinational team of around 500 persons. The number of staff will grow further over the coming years, due to the Agency's new portfolio. The purpose of this publication is therefore to set up a reserve list, which will be used to cover the growing

needs of the Agency.


Position description

Country:
Belgium

Publication start date: 13/01/2023

Publication end date: 03/02/2023


Profile:
Audit - Internal Audit Manager

Position title:
Internal Control and Resources Coordination Manager


Contract:
Temporary agent


Grade:
AD5


Mission description

In collaboration with the other Internal Control Manager, the jobholder will assist the Head of Department in charge of Internal Control in her duty to provide reasonable assurance in relation to, inter alia, risk and control, safeguard of assets, monitoring compliance with rules, accuracy and reliability of management information, implementation of internal controls and value of money in the use of the resources made available to the Agency.

The jobholder will also assist the Head of Department (HoD) for Resources in planning and organising the activities of the department.

The duties will require to work on a variety of horizontal tasks and to provide direct support to the Head of Department.

S/he will ensure the coordination within the department but also with other departments and parent DGs.

The jobholder will report directly to the Head of Department.

Salary range > 50 K€


Tasks Functions and duties include:

INTERNAL MANAGEMENT and COORDINATION (DG/Service/Company)

• Centralise the preparation of the replies to requests from the IAS and the Court of Auditors, and followup their recommendations.
• Contacts with the parent DGs and IAS on Internal Control issues.
• Provide support in the implementation of the internal control in the Agency and when needed participate in networks and working groups;
• Provide support for the establishment of coherent internal working methods and procedures, which are compliant with the administrative rules to be applied. Provide advice on their interpretation and implementation and ensure a regular review and update;
• Support in the annual assessment of the internal control systems of the Agency as well as in the continuous internal control assessment activities.
• OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES
• Work on a variety of horizontal tasks linked with the coordination of the department's activities, including collaboration with external stakeholders, management of business processes;
• Provide advice to the Head of Department on the overall strategic direction and management of the Resources of the Agency;
• Coordinate the preparation of the reporting on the department's activities and the implementation of dedicated action plans;
• Contribute for the preparation of the internal reporting requirements within the department.
• INTERNAL MANAGEMENT and COORDINATION (DG/Service/Company)
• Ensure follow up of regular coordination meetings within CINEA and parent DGs;
• Maintain close contacts and ensure effective coordination with the parent DGs;
• Ensure the followup of the decisions taken at the CINEA management meetings and the Department coordination meetings;
• Ensure incoming requests from the Director, the Head of Department and/or the parent DGs are properly allocated to the units responsible and that deadlines for action/replies are respected;
• Coordinate topics involving other EU bodies;
• Participate in meetings, working groups, task forces, interservice groups, networks and external events where appropriate.
• OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES
• Ensure overall planning and organisation of the activities of the department;
• Coordinate and supervise the preparation of the briefings and other contributions of the department;
• Ensure upt