Finance & Operations Assistant - Bruxelles Etterbeek, België - European Cancer Organisation

European Cancer Organisation

Geverifieerd bedrijf

Bruxelles Etterbeek, België

2 weken geleden

Geplaatst door:

Sophie Dubois

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Beschrijving

Finance & Operations Assistant

Reporting to:
Operations & Systems Manager

Location:
Brussels

Starting date:
as soon as possible

Status:
Contrat à durée indéterminée (CDI)

Working language:
English

Initial Application deadline: 6 December 2023 (although interviews will start before that date)

Experience: 1-2 years

Are you dynamic, organised and ambitious?
Are you interested in budgeting, finance and operations?
Do you want to contribute to a critical public health mission for Europe?
Then the European Cancer Organisation (ECO) could be looking for you

In this full-time role, based in Brussels, as Finance & Operations Assistantyou will work directly with the Operations & Systems Manager and Finance Officer to assist in daily filing, bookkeeping and budget and accounting-related tasks, especially concerning record keeping and regular follow-up on-going EU projects.

There will also be varied office organisation tasks that you will work with the Finance Officer and Operations & Systems Manager on to ensure the efficient and effective functioning of daily operations.

The ability to be proactive, adaptable, and dedicated to the needs of the organisation and the goals of the team will lay the groundwork for success.

About the Organisation

The European Cancer Organisation (ECO) is a not-for-profit federation of 42 Member Societies working in fighting cancer across the continent, together with 21 European Patient Advisory Committee members through 10 Focused Topic Networks.

We bring together patients, oncology professionals and public health experts to propose new policies, advocate change and be the united voice of the European cancer community.

What You'll Do

Responsibilities include, but are not limited to:

FINANCE

Engage in financerelated tasks, including drafting initial outgoing invoices before managerial checks, reviewing incoming invoices, preparing payments to suppliers on a weekly basis, accessing and processing financial information in excel as required
Work with the Operations & Systems Manager and Finance Officer to track budget elements and process payments

OFFICE

Collaborate with the Operations team on the European Cancer Summit registration platform, approval and invoicing processes
Maintain and develop relationships with suppliers and followup on ongoing issues
Take notes during meetings identifying key action points
Engage in daily tasks related to keeping the office organised and tidy
Receive visitors, answer calls and redirect inquiries and other tasks at the reception
Organise file archives, office supplies and equipment
Engage in other duties and responsibilities assigned by the Chief Executive and/or Operations & Systems Manager

ACOE (Accreditation Platform)

General Skill Specifications
We are seeking a dedicated Finance & Operations Assistant with a strong commitment to providing financial and organisational support.

Proficiency in computer and internet use is vital, with demonstrated experience in utilising Microsoft Office tools such as Excel, Outlook, PowerPoint, Teams and Word.

Fluency in written and spoken English is imperative, and proficiency in additional European languages will be considered an advantage.

In this supportive role, the ability to be proactive, adaptable, and dedicated to the needs of the projects and the goals of the team will lay the groundwork for success.

The Role Requires

Relevant work experience as outlined above
An aptitude to maintaining calm when faced with unforeseen circumstances
An ability to manage complexity
Being able to maintain a professional and friendly attitude, keeping the reputation of the European Cancer Organisation in consideration at all times
Strong organisational, communication and interpersonal skills with effective and efficient writing skills in English (native or nearnative level)
Ability to problem solve, think critically and have clear attention to detail
Be a team player able to follow internal and external workflows with precise deadlines
High level of discretion to maintain confidentiality of information
Satisfaction from the creation and implementation of changemaking European wide projects that make tangible improving change to the lives of cancer patients and their families
Experience in the public health sector, with the delivery of the EU Cancer Mission and Beating Cancer Plan at the top of the EU's agenda
Opportunity to work closely with top level experts and management
Experience with varied angles and perspectives of the interworkings of a notforprofit organisation
Opportunity to be able to liaise directly with toplevel stakeholders from EU institutions
Opportunity for strong professional and personal growth in a mentoring office environment

Application
Interested applicants must have the right to work in the EU and be already physically based in Brussels. They will have fully completed their studie