Management Support Officer - Brussels, België - HR talents

HR talents

Geverifieerd bedrijf

Brussels, België

4 dagen geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Introductie:

Our client is Japan's largest bank and one of the world's largest, with offices throughout Japan and in 40 other countries.

Jobomschrijving:

The Management Support Officer supports the Deputy Head of Belgium by providing a full range of HR services to the employees in Brussels Branch, using initiative to resolve queries and processes in an accurate and timely manner including recruitment, training, administration immigration, performance management, local and expat payroll, Benefit & Compensation, employee relations, HR policies and procedures and other activities and involvement in projects as required to support the business demands.

Also supports as back up in the administration for a range of facility services and premises maintenance services, whilst ensuring operational and cost efficiency.

Ensure the smooth running of all operations, processes and procedures in place and aligned to local business needs and the EMEA/MBE HR strategy
Complete payroll process for local and expatriates with accuracy. Escalate issues to the Country Head where necessary
Manage the recruitment process in collaboration with external stakeholders
Develop and organize a training plan to the employees in order to enhance the knowledge and skill requirements of the business
Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax )
Manage the immigration process in collaboration with external stakeholders if applicable and Tokyo HO including legal requirements, setting up of the individual and the family, overall expenses and work related
Support the annual performance process including performance, salary, bonus, promotions and job descriptions
Support the Country Head in the preparation and control of the annual HR Budget
Deliver relevant reports (statistics, regulatory) to the Country Head, MBE and external stakeholders/ authorities (NBB, Febelfin, FSMA)
Ensure Workday data is accurately maintained and provide administrative support for all employees in Brussels Branch in relation to any Workday queries, escalating to the Workday team in London where necessary
Ensure the Time Management is accurately maintained and provide administrative support for all employees in Brussels Branch
Carry out the onboarding and offboarding processes for local employees and expatriates in Brussels Branch including conducting induction plan, delivering trainings and exit meeting
Manage and process OVS bookings (personnel and nonpersonnel expenses, rent payments, withholding tax, social security provisions, etc)
Manage and process invoices payments for personnel and nonpersonnel expenses through local cash management system
Manage office investment inventory
Followup suspense accounts of Finance and General Administration
Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
Ensure accurate and timely submission of financial information to local management and to external regulators/institutions
Maintain the general ledger accounts

B. Management of office utilities and facilities

Ensure accurate vendor management
Liaise with external suppliers concerning purchase office equipment and supplies ensuring operational efficiency
Examine and renew maintenance agreements, rental and insurance contracts
Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
Ensure a professional car park management (insurance, taxes, damage reports, etc)
Process the outgoing and incoming mail
Organise internal/ external events such as client incentives, client events and Corporate Social Responsibility activities
Take responsibility for the maintenance of the Brussels Branch archives
Ensure compliance with the MUFG's common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirements

C. Other supporting tasks