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    Human Resources Assistant - Brussels, België - US Embassy Brussels

    US Embassy Brussels
    US Embassy Brussels Brussels, België

    18 uur geleden

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    Beschrijving

    Overview

    Hiring Path:
    • Open to the public
    Who May Apply/Clarification From the Agency: For USEFM - FP is 07. Actual FP salary determined by Washington D.C.

    This is a NOW position. Qualified candidates who have met all criteria for hiring could start as early as May 1, 2023.

    U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

    Exception to post policy: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply
    Security Clearance Required: Secret/Confidential Clearance Appointment Type Temporary Appointment Type Details: Definite Not to Exceed 5 years. (FMA)
    Definite Not to Exceed 1 year. (PSA) Marketing Statement:

    We encourage you to read and understand the before you apply.

    Summary:

    The work schedule for this position is full-time - 40 hours per week (FMA and PSA).

    Start date: Candidate must be able to begin working within a reasonable period (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

    Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required

    Duties

    The position provides technical and administrative support to the Human Resources Office for many multi-functional responsibilities: manages all in/out-processing for employees assigned to the U.S. Mission to NATO (DOS, DOD civilian, FEMA, DIA, Active duty/Army/Navy/AF), US Military Delegation (which also includes DOD civilians and Active Duty soldiers, and NATO agencies (NCIA, NSPA, NASGMA, BICES, NATO/International Staff, DOD reimbursable, and Liaison Officers from various US government agencies), support employees' HR needs at post. Manages a variety of HR programs: (e.g. intern program, timekeeping, awards program, urinalysis, and the office sponsorship program). This position supports approximately 210 internal employees and 180 external employees. The variety of agencies and employee types makes the simple in/out-processing and employee support a very complex process with many nuances. Employee privileges are defined by and dependent on the Agencies' agreement, the Memorandum of Understanding (MOU) or Memorandum of Agreement (MOA) with the Department of State (DOS). Gaining good institutional knowledge of the complexity of USNATO/HR is crucial for the incumbent to perform the function of this position. This position description covers two positions in the U.S. Mission to NATO (USNATO) Human Resources Office. The incumbent may be assigned any of these responsibilities as either the primary or secondary individual responsible and will provide back up to the secondary position on all responsibilities not assigned as primary.

    Qualifications and Evaluations

    Requirements:

    Experience: Three years of administrative work experience in an office environment demonstrating experience working in a government administrative/personnel office.

    JOB KNOWLEDGE: Incumbent will display a detailed understanding of the workings of the position and organization. Expected to give only the most detailed and accurate advice in administrative/personnel matters. Must be able to make an immediate decision without seeking guidance on all programs that he/she is responsible for managing.+

    Education Requirements:

    Two years of post-secondary education is required.

    Evaluations:

    LANGUAGE: Fluency in English.

    SKILLS AND ABILITIES: Must be an exceptionally discrete person who is able to maintain absolute confidentiality with regard to individual personnel records and information. Ability to communicate freely. Computer/Automated Systems skills in all of the Microsoft Office and Outlook package. Ability to provide customer service equally to all requiring assistance. Ability to multi-task.

    Must possess excellent English grammar, spelling, punctuation, and formatting skills. Able to proofread and submit documents without error. Ability to draft, staff, and finalize correspondence utilizing technical writing style. Required to communicate easily (fluently) with various Senior Officials from DoS, DoD and International organizations. Must be able to express/translate administrative/personnel terminology into common language to customers.

    EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

    Qualifications:

    All applicants under consideration will be required to pass medical and security certifications.

    Benefits and Other Info

    Benefits: Agency Benefits:

    Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

    For EFMs, benefits should be discussed with the Human Resources Office.

    The pay plan is assigned at the time of the conditional offer letter by the HR Office.

    Other Information:

    HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

    HIRING PREFERENCE ORDER:
    1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
    2. AEFM / USEFM
    3. FS on LWOP and CS with reemployment rights **

    IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), Letter from Veterans' Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

    ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

    For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following .

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