Executive Assistant, Office of The Cfo/cso - Oudsbergen, België - YAZAKI Corporation

YAZAKI Corporation

Geverifieerd bedrijf

Oudsbergen, België

2 weken geleden

Geplaatst door:

Sophie Dubois

beBee Recruiter

Beschrijving

Executive Assistant, Office of the CFO/CSO:

Yazaki. Inspiring vision built on strong tradition.
Yazaki Corporation, a family-owned company, was founded in 1929 as the first Japanese manufacturer of automobile wiring harness systems. Within the automotive business our product range includes wiring harness systems, plug connection systems and electronic systems.

More than 284,000 committed and highly motivated employees in 478 locations in 45 countries make us one of the most successful international automotive suppliers.

To strengthen our team, we are looking for a Executive Assistant, Office of the CFO/CSO.

The Executive Assistant provides a range of administrative support to the CFO/CSO and Finance & Strategy staff to promote efficient delivery of services and, where applicable, effective management of the Finance & Strategy office.

She/he maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.

In working with internal and external contacts, including board members, she/he deals with a wide range of highly sensitive issues under tight deadlines/pressure.

Reports directly to the CFO/CSO.

Responsible for scheduling and managing the CFO/CSO's calendar, including prioritizing, and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.
Organizes and coordinates travel and related requirements: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports, etc. Ensures all travel arrangements.
Provides support in arranging meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations and the like.
Proofreads, answers, and composes routine correspondence, both handwritten and electronically, including board communications and other related materials; prepares summaries and any followup actions for the CFO/CSO
Supports and coordinates Committee meeting arrangements including Teams conferences and minute taking as required.
Coordinates, plans, and organizes smallto largescale meetings.
Performs general clerical duties such as: scanning, copying, mailing, filing, and data entry. Collects and opens mail, forwards correspondence to appropriate staff for action and followsup.
Undertakes special assignments/projects on a wide variety of issues as requested by the CFO/CSO and Directors.
Contributes to the excellent reputation of the CFO/CSO office through professional, friendly, and respectful interactions internally and externally.
Performs other duties as required and/or assigned.
Bachelor's degree in business management or related field, or training/experience in Executive Assistant skills, office management and/or administrative studies.

Preferably, a minimum of 5 years supporting C- Level Executives.

Strong organizational skills including the ability to manage calendars and effectively maintain records and files.
Experience in organizing meetings, preparing, and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support. Demonstrated ability to achieve high performance goals.
Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members and external partners.
Highly resourceful teamplayer with the ability to also be effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Expert level written and verbal communications.
Proficiency in grammar, spelling and proofreading in English and preferably in German.
Strong computer skills including proficiency in Microsoft Office programs; Word, Excel, PowerPoint, and Outlook.
Additional foreign language skills, particularly Japanese, is a plus.

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