- Providing professional and welcoming reception to clients, partners, and visitors, ensuring a positive first impression and a pleasant experience upon arrival.
- Proactively managing the schedule and upcoming events, considering appointments, meetings, and future commitments to provide smooth and efficient service.
- Offering refreshments to visitors according to their preferences and specific requirements, ensuring thoughtful and personalized hospitality.
- Providing comprehensive administrative support to lawyers and staff, including document preparation, file management, and coordination of daily activities to ensure operational efficiency.
- Proactively managing office supplies, equipment maintenance, and workspace organization to maintain a professional and functional environment.
- Sorting and efficiently managing incoming communications, including phone calls, emails, and postal mail, handling them with priority and confidentiality.
- Coordinating travel logistics for lawyers and clients, including booking tickets, accommodations, and transportation, ensuring accurate and seamless planning.
- Proactively managing the schedules of lawyers and staff, coordinating appointments, meetings, and professional obligations to optimize their time and productivity.
- Have significant prior experience in an international environment, particularly in sectors such as hospitality, banking, or luxury services, demonstrating the ability to thrive in a demanding professional setting.
- Have fluency in the four official languages: French, English, German, and Luxembourgish, with the ability to communicate clearly and effectively in a multicultural environment.
- Possess excellent proficiency in computer tools and meeting room management software, with the ability to use technology effectively to support daily operations.
- Have a strong sense of discretion, autonomy, and professionalism, coupled with exceptional organizational ability to efficiently manage multiple tasks and changing priorities.
- Have strong interpersonal skills, with the ability to interact with a wide range of people and establish positive and lasting professional relationships.
- A competitive salary of 50 000€ per year, reflecting the significance of the role and rewarding the skills and experience of the successful candidate.
- Continuous training opportunities for professional development, enabling the acquisition of new skills and staying up-to-date with the latest industry trends and practices.
- Coverage of public transportation expenses, providing additional flexibility and comfort for the daily commute to the workplace.
- Meal vouchers for lunch, allowing employees to enjoy balanced and tasty meals during working hours.
- Comprehensive health insurance coverage included, offering peace of mind and financial protection in case of medical needs.
- Access to an on-site gym, promoting a healthy and active lifestyle for overall employee well-being.
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Receptionist at a Renowned International Law Firm - Provincie Luxemburg, België - Austin Bright
