- Manage reception: welcome guests, handle daily deliveries, phone calls, and general inboxes for MCI and logos
- Answer main phone line for the four brands, MCI Benelux, logos, BBE, and Ovation
- Distribute and/or store correspondence like letters, emails, and package deliveries
- Maintain cleanliness and readiness of corporate meeting rooms on level +3
- Coordinate travel arrangements including online reservations, payments using company credit cards, and recording CO2 data in TRAACE software for group reporting with Finance
- Assist in organizing in-office client meetings for MCI Group Brussels
- Help with internal monthly events and meetings for MCI Group Brussels, both in-office and offsite
- Optimize stock inventory for MCI Group Brussels based on internal events, client meetings, and in line with EMAS certification and CSR policy
- Manage various office suppliers such as Proximus/Colt, iRiS, Lyreco, KONICA, GRÖHE, Javri, BIOCENO, etc.
- Coordinate with the Finance Team for supplier invoices and payments allocation
- Assist staff in booking restaurants for client dinners and gathering administrative documents for pitches and tenders
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
- Familiarity with Office Administrator responsibilities, systems, and procedures
- Proficiency in MS Office tools, especially MS Excel and MS Outlook, and email scheduling applications
- Strong time management, multitasking, and prioritization abilities
- Excellent English and French communication skills
- Strong organizational and planning skills in a fast-paced setting
- Attention to detail and problem-solving capabilities
- Creative thinking for suggesting improvements
- High School diploma with additional qualifications as an Administrative Assistant or Secretary as a plus
- Hands-on experience with office equipment like printers and coffee machines
- Work in an international environment
- Permanent contract
- Potential for growth within the company
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An independently owned company based in Geneva, Switzerland, with a global presence. Our +2,500 professionals in 60 offices and 31 countries collaborate with clients worldwide across various regions. Our business thrives on the human connection: When people unite, magic unfolds.
