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    Director of Finance and Operations - Antwerpen, België - MSH

    MSH
    MSH Antwerpen, België

    2 dagen geleden

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    Beschrijving

    Management Sciences for Health (MSH) is seeking a Director of Finance and Operations for a potential multi-year program. The purpose of the program is broad health systems strengthening (HSS) technical assistance to low and middle-income countries.

    Position contingent upon project award and funding

    OVERALL RESPONSIBILITIES

    The Director of Finance and Operations will be responsible for the overall financial and administration/operations components of the project, ensuring appropriate allocation and use of financial resources and ensuring that financial reporting at all levels (core and field, and by partners/sub-awardees) is in accordance with agreement terms and MSH policies and standards. S/he will develop effective mechanisms to monitor the expenditures and liquidations of the project and oversee that the administrative functions are in accordance with organizational policies.

    The Director of Finance and Operations (DFO) reports to the Program Director and works to provide high-level financial management and operations leadership and expertise. This includes oversight of sub-award and grant management, asset management, ICT procurement, administration, accounting and finance. S/he ensures that financial and operational functions support the timely and effective implementation of the program's technical scope of work. S/he provides counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. S/he will ensure that all expenditures, payment, procurement, asset management are carried out in accordance with USAID and MSH standards and regulations. The DFO will liaise with consortium partners, USAID, and MSH's other departments regarding aspects of program implementation, contracting issues, risk management, governance and other matters related to finance and operations. S/he will be responsible for managing the overall contract budget and preparing financial reports for submission to USAID. S/he will implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award. The DFO provides guiding leadership on all budget, expenditure monitoring, financial reporting and contract matters to ensure timely and effective implementation of the program's activities globally.

    SPECIFIC RESPONSIBILITIES

    Financial Management:

  • Lead program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion, accuracy and allowability of costs and that they comply with agreed policy and practices; work with staff in developing budgets for program activities as necessary; revise overall and sub-budgets as needed throughout the work plan year.
  • Maintain systems for program budget monitoring and tracking that include financial and contractual data. Provide routine pipeline analyses to Program Director and USAID. Also, provide any ad hoc reports requested by USAID or PEPFAR/PMI. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.
  • Responsible for coordination of contract management activities. Work with program staff, home office and partners to draft, manage and monitor implementation of contracts. Provide routine progress reports to program management team.
  • Serve as a lead with MSH headquarters for preparation of budgets and budget amendments to be submitted to USAID. Submission to the USAID officer shall be reviewed by the MSH contracts officer or Senior Contracts officer prior to submission.
  • Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
  • Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
  • Ensure all program staff is trained on USAID Rules and Regulations and compliance with the Contract.

    • Grants Management:

  • Supervise grant and contract administration functions. Supervise the grant management team for the project.
  • Correspond as necessary with grantees, local subcontractors, and MSH Home Office.
  • Oversee the design of the grants program; with contracts team, make recommendations to the Chief of Party for the selection of the grant instruments.
  • Oversee the development of the Request for Applications; determine appropriate deadlines and scope of work. Collaborate with the Corporate Contract Office in the development and revision of all grant templates.
  • Participate and be a voting member of the selection committee as needed. Review Preparations and negotiations of grants and amendments as needed.
  • Review and ensure documentation of the process by which grantees are selected, and notified of award and ensures notification of applicants and other stakeholders of award decisions.
  • Ensure pre-award surveys of the grantees and monitor capacity building plans and compliance monitoring plans for each grantee.
  • Monitor grantees' compliance with the terms and conditions of the grant and the grantees' policies and procedures.
  • Keep abreast of, interpret, and provide training and guidance to project staff and grantees on all donor regulations and policies. Educate program staff and grantees on agreement compliance and operational topics.
  • Approve invoices and payments to grantees. Supervise all aspects of grant close out.

    • Administration:

  • Collaborate with the Project Director to (a) ensure that project activities and management operations are implemented as per MSH Mission, values, and policies, and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH's reputation - Financial, Contractual, and political integrity.
  • Support the Project Director in the management of the project, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high-quality operations and administrative support within local laws and available resources, and in an environment with adequate internal controls, adhering to contracts regulations, MSH Policies, and standard operating procedures.
  • Ensure timely submission of administrative and financial reports to the team leader and corporate operations office as required.
  • Provide administrative supervision to project finance and operations staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and career development support).
  • Coordinate, execution of internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.
  • Participate in project risk register development and implementation and take proactive steps to mitigate risks within operational functions.
  • Take responsibility for risk management and good governance.

    • General:

  • Ensure project actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
  • Contribute to maintaining teamwork, discipline, sound relationships, and productivity.
  • Ensure that staff charges their time to appropriate project activity codes in a manner which accurately reflects their level of effort.

    • QUALIFICATIONS

  • Has a master's degree in accounting, finance, business administration, commerce or a related field or CPA, with a minimum of 10+ years of broad nonprofit financial and operations management experience working with financial systems of complex projects/programs.
  • Ten (10) years of progressively responsible work experience in managing sub-awards/grants with international organizations.
  • Demonstrated experience and knowledge in managing finance and compliance aspects of a USG-funded program of similar scale and complexity. S
  • trong understanding and experience with USAID mechanisms, policies, and procedures, and requirements
  • Demonstrated leadership, analytical, and organizational skills.
  • Proven experience managing a team of professional and support staff and ability to work in a multicultural and inclusive environment.
  • Demonstrated strong oral and written communication and presentations skills in English.
  • Ability to travel 20% of the time.
    • The expected salary range for this position is: $116, $215,600.00 annually (U.S. locations only).

    MSH considers multiple job-related factors when determining an offer, including but not limited to, business and organizational needs, candidate qualifications, internal equity, location, and internal budget.

    Salary is just one of many aspects of our total rewards package; at MSH, our goal is to provide you with a comprehensive set of competitive benefits that includes a substantial vacation, sick and holiday policies, training and development programs, competitive insurance coverage for health, vision, dental, life, short-term and long-term disability, 401k plan, Flexible Spending Account, among others.

    The selected candidate is expected to work from one of MSH's offices in the US.

    MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

    EEO is the Law - English

    EEO is the Law - Spanish

    Pay Transparency Nondiscrimination Poster

    MSH EEO-AA Policy

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