- Process and monitor incoming and outgoing email correspondence
- Provide administrative support including management of diaries, phones, proactive email management (actioning, filing, forwarding) and ensuring managers are well prepared for meetings.
- Prepare and manage written complex communications including correspondence, email, letters, memos, reports, spreadsheets and other documents as required.
- Agenda management of highly flexible and demanding schedules and accommodation across multiple time-zones.
- Act professionally and effectively as a representative of the organisation in all communications, including managing screening incoming and outgoing communications (telephone, electronic, hard copy and in person) and ensuring a positive and responsive approach at all times.
- Process and handle phone calls, check invoices, provide support to the manager's team
- You independently manage all correspondence, telephone conversations and meetings. In addition, you ensure that the Line Manager is kept informed of everything
- You are highly organized and able to manage priorities;
- You have very good written and oral communication skills;
- You are autonomous and appreciate teamwork;
- You are flexible and dynamic;
- You are stress resistant;
- You show precision and pro-activity in your work;
- discretion is one of your most important assets.
- You can multitask
- You have a bachelor degree in Administration related field or equivalent by experience in an office management role.
- You are fluent in French / Dutch and English
- Advanced knowledge of Microsoft Word, Excel, Outlook, and ability and willingness to learn new software packages as required
- Demonstrated initiative and proactive approach to customer service, internal and external
- Able to cope with shifting work priorities and the ability to prioritize work, must be able to meet deadlines in a fast-paced quickly changing environment.
- Ability and willingness to learn new skills and take on new tasks, as required
- Proven track record and ongoing focus on timeliness, accuracy and punctuality
- Ability to communicate, influence and build effective relationships at all levels of the business with a particularly strong internal customer focus
- Demonstrated initiative, flexibility and self-management skills and proven capacity to work in a small team with limited supervision.
- An attractive remuneration package including a salary in line with the market, flexible mobility advantages, teleworking, health & group insurance, meal vouchers, ....
- A career enhancement programs that serve not only to ensure that you are constantly learning and improving but also that give you the possibility to expand your career horizon
- A dynamic working environment with innovative colleagues supporting your endeavors (ideas, projects, goals, ambitions)
- Possibility to work on complex projects both on local as an international environment
- Remain locally anchored for the coming years or dare for an international career opportunity within the group
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Executive Assistant - Brussels, België - BESIX Infra
Beschrijving
Bedrijfsomschrijving
BESIX Group is a leading multidisciplinary Belgian Group, operating in construction, real estate development and concessions. BESIX Group was founded in 1909, and has grown impressively over the years. BESIX Group operates in Northern and Eastern Europe, North and Central Africa and the Middle East through its subsidiary Six Construct, as well as in Canada and Australia. The group stands out in its sector by having its own internal Engineering Department, with wide-ranging expertise in geotechnical engineering, concrete technology, methods, planning, and BIM, System Engineering and similar tools.
Vacatureomschrijving
To support our Chief Financial Officer, we're looking for an enthusiastic & dynamic Management Assistant (FR/NL/EN).
The key responsibilities of this position include:
Skills
Functie-eisen
Aanvullende informatie
A career at BESIX is a lot more than just a job, it's about being part of our changing, innovative world, experiencing at first hand the challenging topics we have to face in the coming years. Being a part of the BESIX group is taking part in a very dynamic and entrepreneurial company with ambitious & innovative development plans. We are looking for different kinds of personalities, mindsets, backgrounds, genders, to build the iconic projects of tomorrow. With our purpose of Excel in creating sustainable solution for a better world, we are driving our company forward.
Are you ready to make an impact?
Working at BESIX means getting a lot of interesting benefits:
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