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    Traineeship for Admin, Logistics and Events - Etterbeek, België - European Endowment for Democracy

    European Endowment for Democracy
    European Endowment for Democracy Etterbeek, België

    11 uur geleden

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    Beschrijving

    The European Endowment for Democracy (EED) is a grant-giving organisation based in Brussels. EED's goal is to provide flexible support to democracy activists, complementing other EU and member state democracy support programmes.

    EED seeks a trainee for a 12-month traineeship for Administrative, Logistics and Events Support, starting on 1 September 2024.

    The trainee will support EED's reception desk and assist EED's secretariat in making travel and accommodation arrangements, processing invoices and providing logistical assistance to events.

    Responsibilities


    •Sit at the reception desk and welcome visitors to EED.


    •Assist in implementing EED security arrangements and monitoring of EED security cameras.


    •Support the EED secretariat in organising the logistics of missions for EED staff (including booking travel and accommodation of participants)


    •Assist in processing EED invoices, and other support to the EED finance team, as required.


    •Assist in organising the logistics for EED events and engagement with members of the EED community of practice (including travel and accommodation of participants)


    •Assist with events organisation (including arranging room layout, interpretation, catering organising participant lists and welcoming guests, reception duties, etc.)


    •Update EED databases and maintain the EED archive.


    •Draft the minutes of the weekly staff meeting


    •Assist with other administrative tasks of the EED team.

    Requirements

  • Fluency in English and good French
  • Proficiency in Microsoft and other IT platforms
  • Prior experience in administrative jobs a plus
  • The successful candidate should be ready to undergo training to receive an "attestation générale de compétence Agent de gardiennage" before taking up duties.
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